Document Controller

Highview Power; Glasgow; On-site; GBP 30,000 - 45,000; Full time

Job summary

An innovative energy company in the United Kingdom is seeking a Document Controller to enhance project documentation processes. The role involves maintaining document control systems, coordinating with multidisciplinary teams, and ensuring compliance with standards in a renewable energy context. Ideal candidates should possess strong organizational skills, familiarity with document management tools, and experience in large-scale projects. This position offers a competitive salary package and emphasizes a supportive work environment.

Benefits

Private Medical and Dental Insurance

Financial Wellbeing Support Platform

Attractive salary package

25 days of paid annual leave

Opportunities for Learning and Development

Qualifications

• Proven experience as a Document Controller in relevant sectors.
• Demonstrated experience using Document Management Systems.
• Familiarity with industry standards related to document management.

Responsibilities

• Develop and maintain document control processes.
• Review and process incoming and outgoing documents.
• Coordinate document distribution and critical information.

Skills

Document management software proficiency

Attention to detail

Communication skills

Organizational skills

Team collaboration

Education

Degree in Business Administration or equivalent

Tools

SharePoint

Documentum

Procore

Job description

Highview is a small but growing global organisation who are leading the way towards a cleaner, more efficient and secure energy future.

Our proprietary long duration, zero emissions energy storage system utilises cryogenic technology and surplus electricity; at times of low demand/low cost, to make liquid air which can be stored and later converted back into energy and released into the grid, at times of high demand/high cost.

This award-winning technology has been dubbed as "the missing link" to making Renewable Green Energy sources a more resilient, reliable and cost-effective option when compared with traditional fossil fuel alternatives.

Highview values its employees and is committed to creating a positive, inspiring and inclusive working environment.

How you will make an impact:

• Develop and maintain document control processes and systems, ensuring the proper organisation, storage, accessibility, and retrieval of project documentation.
• Review, validate, and process all incoming and outgoing documents, ensuring accuracy, completeness, and compliance with project standards, contractual requirements, and regulatory guidelines.
• Coordinate with project managers, engineers, and multidisciplinary team members to ensure the timely and accurate distribution of project documents and critical information.
• Monitor document workflows and approval processes, identifying inefficiencies and implementing improvements to enhance accuracy and operational effectiveness.
• Train and support project personnel in the use of document control processes, procedures, and document management software tools.
• Ensure compliance with data protection laws, confidentiality obligations, and corporate information-security policies.
• Liaise with external stakeholders, contractors, suppliers, and service partners to coordinate documentation requirements related to procurement, contracts, and framework agreements.
• Produce regular project reporting on the status of deliverables, document packages, and documentation workflows; analyse metadata to provide look-ahead schedules, early-warning indicators, and late deliverable reports to senior management.
• Apply advanced Excel skills to manipulate, compare, and analyse raw data exported from various internal and external sources, supporting accurate reporting and decision-making.

• Proven experience as a Document Controller, ideally within the renewable energy sector or in large-scale infrastructure project environments.
• Demonstrated experience using enterprise Document Management Systems (DMS) such as SharePoint, Aconex, Documentum, Procore, or comparable platforms.
• Degree in Business Administration, Information Management, Records Management, or equivalent professional experience (desirable but not always essential depending on experience).
• Strong knowledge of document control methodologies, lifecycle management, and document management software tools.
• Exceptional attention to detail, organisational skills, and the ability to manage multiple tasks and deadlines simultaneously.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across diverse teams and work independently when required.
• Familiarity with relevant industry standards, quality requirements, and regulatory frameworks related to document management, information governance, and data protection.

• Private Medical and Dental Insurance
• Financial Wellbeing Support Platform, including hunting down lost pensions, access to Independent Financial Advisors, and retail discounts.
• Attractive salary package
• Annual salary review at management's discretion
• 25 days of paid annual leave
• Automatic enrolment in the pension scheme after 3 months of service, with the option for salary sacrifice
• Season ticket loan available
• Opportunities for Learning and Development