Document Controller

Fawkes and Reece; Essex; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction firm in the UK is seeking a Document Controller. The role involves registering, filing, and managing project documentation while coordinating with various departments and external stakeholders. Ideal candidates will have experience with document management systems, strong organizational skills, and proficiency in Microsoft Office. Experience in the construction industry is preferred. This position offers opportunities for professional growth and development.

Qualifications

• Experience with document management systems is essential.
• Proficient in Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to manage project documentation with accuracy.

Responsibilities

• Register and file documents, including drawings and reports.
• Co‑ordinate with various departments for document management.
• Develop and manage a document transmittal system.

Skills

Viewpoint or 4 Project experience

Knowledge of Microsoft Office software

Verbal and written communication skills

Strong organisational and management skills

Attention to detail

Job description

Reference: IS/DC_1765794689
Posted: December 15, 2025

Responsibilities

• Register, file, track, and archive incoming and outgoing documents, including drawings, specifications, correspondence, and reports.
• Develop and maintain a document transmittal system for all correspondence.
• Co‑ordinate with business development, planning, and finance departments to ensure timely submission, review, and distribution of documents.
• Liaise directly with contractors and suppliers to review and control the flow of project documentation.
• Co‑ordinate with internal teams and external stakeholders, maintain version control and ensure up‑to‑date documentation is available.
• Liaise with relevant parties by organising and indexing records in a traceable format.
• Develop and manage a project control system using Sharepoint.
• Provide training and guidance on the document control system as required.

Qualifications

• Viewpoint or 4 Project experience (system used).
• Knowledge of Microsoft Office software, especially Word, Excel, and Outlook or similar programmes.
• Verbal and written communication skills.
• Strong organisational and management skills.
• Clear and efficient numbering and labelling skills.
• Attention to detail to ensure documents are accurate.
• Filing and organisation skills for document storage.

Advantage

• Industry‑specific technical knowledge, including understanding of industry terms, policies and processes.
• Project management experience.
• Construction industry experience.