Document Controller

Boralex; City of Edinburgh; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading renewable energy company in the UK is seeking a Document Controller to manage, organize, and maintain company documents. The role involves ensuring proper document storage, supporting Sharepoint and Salesforce CRM systems, and training employees on records management procedures. Candidates should have a diploma or degree in a related field and proficiency in data management systems. The position offers a public transport allowance and a wellbeing bonus, with hybrid working options available.

Benefits

Public transport allowance up to £100/month

Wellbeing bonus

Possibility of hybrid working

Qualifications

• A diploma or degree in business administration, records management, or a related field would be ideal.
• Understanding of Sharepoint or proficiency in a Data Management system.
• MS Office (especially Word, Excel and Project), and strong typing and editing skills.

Responsibilities

• Maintaining organised and updated documents for development, construction and asset management.
• Supporting the creation of a document naming and updating protocol.
• Data entry into Sharepoint for all UK documents.

Skills

Understanding of Sharepoint or proficiency in a Data Management system

MS Office (Word, Excel, Project)

Strong typing and editing skills

Understanding of Esri GIS data management

Knowledge of SAP

Education

Diploma or degree in business administration, records management, or a related field

Tools

Salesforce CRM (Boralink)

Job description

Join us to transform today's energy challenges into sustainable solutions for tomorrow, and make a difference for our planet and future generations.

Boralex has been providing renewable and affordable energy for over 30 years. The Group, composed of more than 800 employees, operates renewable assets with an installed capacity of over 3 GW and is developing a project portfolio of 6.8 GW in wind, solar, and energy storage.

The Document Controller is responsible for managing, organising, and maintaining company documents, ensuring they are stored properly and are easily accessible.

They are responsible for the day-to-day management of the UK's Sharepoint and Boralink (Salesforce CRM) systems and be the key point of contact for the wider UK Team to upload documents. The Document Controller will also maintain both Sharepoint and Boralink systems.

You will play an important role in :

• Maintaining organised and updated documents for the development, construction and asset management functions of Boralex in the UK.
• Supporting the creation of a document naming and updating protocol.
• Data entry into Sharepoint for all UK documents, including liaising with our Geospatial Team to ensure all drawings and related data are correctly filed, stored and easily recovered.
• Manage and update the Boralink (Salesforce CRM) system to enable management to have clear monthly reports for each UK project.
• Retrieving documents for authorised personnel.
• Ensuring document storage complies with laws and regulations.
• Managing and organising all designated company documents.
• Tracking revisions and facilitating document retrieval for internal and external stakeholders.
• Convey a positive image of the company and represent Boralex in accordance with its values.
• Train employees on records management procedures, including documentation, retention, retrieval, destruction, and disaster recovery.
• Coordinate with different departments to facilitate the document control process and assist teams in retrieving necessary files and records.
• Support audits by providing necessary documentation and assist file migrations and audits as needed.

To succeed this position, you need :

• A diploma or degree in business administration, records management, or a related field would be ideal.
• Understanding of Sharepoint or proficiency in a Data Management system
• Understanding of Esri GIS data management
• MS Office (especially Word, Excel and Project), and strong typing and editing skills.
• Knowledge of SAP would be helpful

Together, we will build a sustainable and inclusive world :

By joining our team, you will contribute to the growth of a company committed to the energy transition. Boralex promotes a culture of sustainable performance, aligned with its business objectives. We focus on long-term growth and profitability while aiming for the satisfaction of all our stakeholders. Continuous improvement is essential, with ambitious and measurable goals, and this culture is fostered by autonomy, the right to make mistakes, and employee empowerment.

Transparency, inclusion, and kindness are essential elements in creating a rewarding work environment where everyone can thrive and be themselves. This is why we raise awareness among all our teams on these issues and offer support networks, best practices, and educational content.

We value the diversity of experiences, perspectives, and expressions among our colleagues, partners, and communities. Feel free to join us, regardless of your age, origin, gender, potential disability, sexual orientation, or beliefs.

To be fully fulfilled in your daily life :

By joining our team, a growing leader in the renewable energy sector, you will benefit from a public transport allowance up to £100 / month, a wellbeing bonus, and the possibility of hybrid working.

Boralex, beyond renewable energies !