Document Controller

Manchester Digital; Bristol; Sur place; GBP 60 000 - 80 000; Plein temps

Résumé du poste

The Manchester Digital Campus (MDC) is leading a major government programme, enabling end-to-end ownership of secure data governance across design, build and operations. You will drive information governance, set standards, and partner with senior stakeholders to ensure compliant handling of sensitive information.

You will report to the MDC Information and Documents Manager, line-manage an HEO Document Controller, and oversee secure repositories, access controls, and training across GPA teams

Qualifications

• SC is the minimum vetting requirement to start in MDC posts.

Responsabilités

• Day-to-day management of data and information to ensure it's appropriately and securely received, stored, organised, retrieved and distributed.
• Engage with senior stakeholders to coordinate training and action plans in line with the project schedule and subject to audit compliance.
• Deliver regular information handling inductions and briefings to GPA teams, delivery partners, and supply chain contractors, to ensure the correct and controlled management of and access to secure information.
• Line manage one HEO.
• Administer the MDC document control systems and maintain the security of sensitive documents, including commercial and financial information.
• Securely receive, store, maintain, and distribute data and information between stakeholders.
• Establish and maintain document control workflows to ensure correct and up-to-date procedures for safe data and information exchange.
• Manage user accounts and control access to the secure repositories.
• Perform regular compliance checks to ensure all documents and records are correctly stored and referenced, acting as the department's Library Manager and assisting Corporate Services.
• Report any breach immediately and where appropriate expedite.

Description du poste

As Deputy Information and Documents Manager (Deputy IDM), you will be at the heart of a major government programme, driving integration across all workstreams and taking end-to-end ownership of the secure management and strategic governance of critical data and information assets throughout the lifecycle of the project. MDC uses electronic document management systems (EDRMS) to store and exchange OFFICIAL-SENSITIVE information. You will provide strategic oversight to assure that data and information is securely generated, stored, and shared across networks and between partners and supply chains. This includes managing client requirements, and setting standards for information management across the design, build, and operational transition phases of the project. As part of a supportive, collaborative team, you will engage with senior managers across the programme to champion information governance and influence key stakeholders to maintain rigorous security compliance. You will act as an authoritative lead, guiding decision-making, proactively mitigating risks, and adapting information frameworks to match the changing and expanding needs of the MDC programme. You will report to the MDC Information and Documents Manager and have line management responsibility for an HEO Document Controller, collectively ensuring robust information governance and assurance across the entire MDC programme.

• Day-to-day management of data and information to ensure it's appropriately and securely received, stored, organised, retrieved and distributed.
• Engage with senior stakeholders to coordinate training and action plans in line with the project schedule and subject to audit compliance.
• Deliver regular information handling inductions and briefings to GPA teams, delivery partners, and supply chain contractors, to ensure the correct and controlled management of and access to secure information.
• Line manage one HEO.
• Administer the MDC document control systems and maintain the security of sensitive documents, including commercial and financial information.
• Securely receive, store, maintain, and distribute data and information between stakeholders.
• Establish and maintain document control workflows to ensure correct and up-to-date procedures for safe data and information exchange.
• Manage user accounts and control access to the secure repositories.
• Perform regular compliance checks to ensure all documents and records are correctly stored and referenced, acting as the department's Library Manager and assisting Corporate Services.
• Report any breach immediately and where appropriate expedite.

The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government's office estate.

We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team. Representing the best covenant in the UK - His Majesty's Government - we are leading significant transformational programmes. We are also delivering cost-effective property services such as asset management, lifecycle replacement and workplace services. Innovation and progress underpin our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged.

Core Values

• Striving for excellence- We always aim to deliver great results
• Empowering through respect- We insist on fair treatment for all, always
• Acting with integrity- We consistently do the right thing
• Succeeding together- We rely on each other to achieve success

We are committed to representing the communities we serve by making Equality, Diversity, and Inclusion (EDI) part of everything we do. Our strong emphasis on EDI is not just about driving inclusion across our organisation, it is also about ensuring our services meet the needs of government departments and the civil servants who use our spaces. To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community. Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction.

The Manchester Digital Campus (MDC) is part of the Government's Major Projects Portfolio (GMPP), and is an exciting transformation across multiple Government departments, with significant ministerial, public, industrial and media interest. MDC is GPA's biggest delivery programme yet. The campus will comprise of two Government Hubs, built on a 5.5acre brownfield site in central Manchester. It will become a vibrant workplace for well over 8,000 people (including ministers and senior officials) from the digitally focused departments. The new, bespoke buildings will be designed to support the transformation objectives, collaborative working across government and with industry, academia and the local community. MDC will strengthen HMG's skills, innovation and enable multi‑department careers, whilst learning from and contributing to the exciting digital/AI sector in Manchester and the North West. It will directly support economic growth, skills, Civil Service reform (PAS) and the UN Sustainable Development Goals. It is an exciting vision! MDC is overseen by its policy sponsors (including Places for Growth and Government Digital/Data – in Cabinet Office and DCMS) and delivered by the GPA, together with the Departmental Partners transforming to use the new site. Having completed our Outline Business Case approval, and approaching our RIBA3 milestone (design complete), we are expanding the dedicated MDC team to match the growing workload. The MDC team is multi‑disciplinary and all are dedicated to and passionate about our amazing programme. We pride ourselves on our inclusivity, curiosity to explore and solve problems, our openness to challenge and our commitment to delivering what's needed for the Civil Service's future.

SC is the minimum vetting requirement to start in MDC posts. MDC may subsequently offer the opportunity to sponsor your DV application in specific roles. If you are interested at all in this role, but have a question, do please reach out. As the Manchester Digital Campus (MDC) develops, you will play a pivotal leadership role in establishing robust information governance and security standards, ensuring the programme realises its objectives effectively.