Document Controller

Guidant Global; Bradford; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading staffing agency seeks a Document Controller in Bradford for a part-time, 3-month role. The successful candidate will manage document control processes, ensuring compliance with protocols and standards across projects. Required qualifications include substantial document control experience in construction or engineering, strong IT skills including knowledge of EDMS platforms, and excellent organizational abilities.

Qualifications

• Substantial experience in document control within construction or engineering projects.
• Ability to manage and improve document control processes at a project or program level.

Responsibilities

• Lead document control processes across multiple complex projects or programs.
• Ensure compliance with document management protocols, GDPR, and ISO standards.
• Manage and administer EDMS platforms, ensuring correct usage and access control.

Skills

Document control management

EDMS platforms knowledge

Organizational skills

Time management skills

Communication skills

Stakeholder engagement

IT proficiency including MS Office Suite

Tools

Viewpoint for Projects (4Projects)

Job description

Document Controller

Contract: 3 months

Location: Bradford, UK (on-site)

Job type: Part‑time, 24 hours per week (flexible working days)

Company's Overview

EQUANS is a global leader in energy services, with nearly 100,000 employees in over 50 countries and an annual turnover of over 17 billion euros. In the UK & Ireland, EQUANS provides FM, regeneration, technical, and energy services, specialising in smart buildings, green mobility, district energy, as well as renewables. EQUANS' 13,500 UK & Ireland employees support the transition to net zero and digital and industrial transformations. EQUANS is a Bouygues group company.

Role Overview

As a Document Controller with Equans, you will lead document control processes across multiple complex projects and programs, ensuring consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements. This includes managing and administering electronic document management systems (EDMS), as well as supporting the setup of document control frameworks and naming conventions at the outset of each project. You will also oversee the collation and handover of key project documentation, such as O&M manuals and Health & Safety files, while liaising with subcontractors and design consultants to ensure timely and compliant document submissions.

Key Responsibilities

• Lead document control processes across multiple complex projects or programs.
• Ensure consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements.
• Manage and administer EDMS platforms such as Viewpoint for Projects (4Projects), ensuring correct usage and access control.
• Support the setup of document control systems and naming conventions at project initiation stages.
• Oversee the collation and handover of O&M manuals, Health & Safety files and other key project documentation.
• Liaise with subcontractors and design consultants to ensure document submissions are compliant and timely.

What do you need?

• Substantial experience in document control within construction or engineering projects.
• Ability to manage and improve document control processes at a project or program level.
• Strong knowledge of EDMS platforms, particularly Viewpoint for Projects (4Projects).
• Excellent organisational and time management skills.
• Strong IT proficiency including MS Office Suite.
• Exceptional communication and stakeholder engagement skills.

What happens now?

Your application and CV will be carefully reviewed by the recruitment team managing this position. If your experience matches the role requirements, we will contact you within 48 hours to discuss the opportunity and outline the next steps.