Document Controller

Sword Group; Aberdeen City; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading technology solutions provider in Aberdeen City is seeking a skilled Document Controller to manage critical information processes. This role involves overseeing document compliance, providing user training, and improving document management practices. The ideal candidate should have relevant experience in the energy or engineering sectors, demonstrating strong communication skills and attention to detail. Join a supportive team offering comprehensive benefits and a culture rooted in inclusivity and professional development.

Benefits

Competitive Salary

Personalised Career Development

Flexible working arrangements

Generous annual leave

Enhanced family-friendly benefits

Access to private health and well-being schemes

Qualifications

• Experience in document control within energy or engineering sectors.
• Strong understanding of document management processes and best practices.
• Detail-oriented with a methodical approach.

Responsibilities

• Serve as the focal point for asset operations engineering works.
• Manage the asset document review process.
• Conduct document compliance checks between systems.
• Provide support and training on document management processes.

Skills

Document control experience

Understanding of document management processes

Hands-on experience with EDMS

Knowledge of engineering documentation

Excellent communication skills

Detail-oriented

Self-motivated

Job description

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About the role

Join Sword Group as a Document Controller and become a key player in shaping how critical information is managed and utilised. Your expertise will ensure that essential documents are meticulously organised, consistently updated, and easily accessible.

Embedded within our customer\'s Document Control team, you’ll be at the heart of maintaining compliance with industry standards, safeguarding data integrity, and streamlining workflows. Your role goes beyond organisation — you’ll empower teams by providing the support and training they need to navigate systems with confidence.

Your attention to detail and proactive mindset will drive process improvements, optimising document management practices and enhancing operational effectiveness. By fostering a culture of accuracy, compliance, and efficiency, you will play a vital role in ensuring project success while keeping information flowing seamlessly across teams.

As a Document Controller, you will

• Serve as the DC focal point for asset operations engineering works, overseeing all asset deliverables, including as building and close out of technical documentation.
• Manage the coordinate the process of asset document reviews.
• Maintain responsibility for third-party supplier asset documentation.
• Conduct document compliance checks between SharePoint/OpenText and PIM360 systems.
• Assign and manage project document and drawing numbering requests.
• Distribute asset documentation to internal teams and third-party stakeholders.
• Manage the process of asset drawing mark-ups.
• Provide support, training, and guidance to users on review workflows and document management processes.
• Oversee the lifecycle management of asset operational documents.
• Act as System Administrator, ensuring system integrity and overseeing process adherence.

Key skills and experience

• Experience in document control within the energy, engineering, or similar sectors
• Strong understanding of document management processes and industry best practices
• Hands-on experience with Electronic Document Management Systems (EDMS)
• Knowledge of engineering and design documentation types
• Excellent written and verbal communication skills for effective collaboration
• Detail-oriented with a methodical and organised approach
• Self-motivated and proactive, with the ability to work independently and take initiative

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more….

Diversity, inclusion and equal opportunity

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us.

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.