Document Control Team Leader

Bilfinger; Warrington; On-site; GBP 45,000 - 55,000; Full time

Job summary

A leading engineering and maintenance provider in Warrington seeks an experienced Project Document Controller. The role involves coordinating a document control team, overseeing document management processes, and ensuring efficient document flow for various projects. Candidates should have over 10 years in similar positions within Engineering or EPC sectors. Strong communication and organizational skills are essential, along with familiarity with MS Excel and document management systems.

Qualifications

• More than 10 years of experience as Project Document Controller.
• Familiar with workflows in Engineering and EPC projects.
• Exceptional organization skills for document storage.

Responsibilities

• Coordinate a team of document controllers.
• Drive the implementation of the EDMS ProArc.
• Be the owner of the project document register.

Skills

Project management

Document management

Communication

Attention to detail

Education

Higher Vocational Education

Tools

MS Excel

ProArc

Aconex

Job description

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

Duties & Responsibilities

• You will coordinate a team of document controllers, including manpower planning and resource management
• You will drive the implementation of the EDMS ProArc
• You will act as the Single Point of Contact (SPOC) for any project document control related issues and EDMS issues
• You will be the owner of Bilfinger’s document management procedure and processes and continuously optimise and improve them
• You will be the owner of the project document register, systems, and processes
• You will manage and control the flow of documents and information on projects
• Project documents will include Bilfinger deliverables, technical queries, vendor / other third party documents, client documents and commercial documents and communications
• You will be able to provide an accurate and up-to-date status of the information / document flow whenever requested
• You will be pro-active in advising when the next review / approval phase of a document is expected
• You will be responsible for ensuring that project team members always have accurate and up-to-date information
• Your job will allow other project members to focus on their respective roles
• You will work on projects ranging from Concept Design, FEED, Detailed design to EPC projects
• The projects will be for different sectors (Oil & Gas, Nuclear, Energy, Utilities, Chemicals, Food), small and large, and greenfield and brownfield projects.
• On EPC projects, you will provide a valuable link between Engineering and other departments
• You will report to the Manager of Engineering Projects

Experience & Qualifications

• More than 10 years of experience as Project Document Controller in an Engineering / EPCM / EPC company (required), in one of the abovementioned sectors
• Familiar and experienced with the project workflows in Engineering and EPC / EPCM projects and have configured and managed the document flow (including Client and third party documents) throughout the entire project lifecycle
• Exceptional administration and organisation skills for document storage and upkeep of document register
• Proactive and assertive for chasing and expediting documents
• Excellent interpersonal skills and the ability to communicate with people at all levels
• Good knowledge of MS Excel
• Attention to detail for checking documents before issuing
• Experience with ProArc, Aconex or similar EDMS would be an advantage
• Experience expediting vendor / sub-contractor documents would be an advantage
• Higher Vocational Education with relevant work experience as a Project Document Controller.
• Experience managing a team would be an advantage

If you wish to speak to a member of the recruitment team, please contact 01224 246246.