Document Control Specialist

H-E Parts; Remote; GBP 30,000 - 50,000; Full time

Job summary

A global engineering company is seeking a Document Control Specialist to join their team in the UK. This role involves managing technical documentation and coordinating with various teams to ensure compliance and efficiency. Candidates should possess a minimum of 5 years of experience in document management within engineering firms and knowledge of tools like InEight and SharePoint is preferred. Strong organizational skills and attention to detail are crucial for success in this role.

Qualifications

• Minimum of 5 years of experience in Document Control activities in engineering firms.
• Knowledge of various relevant industry standards for documentation practices.
• IOSH Managing Safely or similar preferred.

Responsibilities

• Register, issue, update, and archive technical project documentation.
• Maintain and update the Document Management System (DMS).
• Prepare reports on document status.

Skills

Organizational skills

Attention to detail

Good communication abilities

Education

Library and Information Studies (or similar)

Tools

InEight

SharePoint

Aconex

Livelink

Extended ECM

Autodesk Construction Cloud (ACC)

BIM environments

Microsoft Office

Job description

Location: Remote - England, United Kingdom

The Opportunity

Hitachi Energy are looking for a Document Control Specialist to join a dynamic and collaborative team driving excellence in engineering projects. As a Document Controller, you will play a critical role in ensuring the accuracy, compliance, and timely delivery of technical documentation across complex projects. This opportunity offers the chance to work closely with Project Management, Engineering, and Planning teams, while developing expertise in cutting‑edge document management systems. If you are passionate about organisation, precision, and enabling successful project execution, this is your opportunity to learn, grow, and make an impact in a global environment.

Please note we are unable to provide visa support on this position (including post graduate).

How you’ll make an impact

• Register, issue, update, and archive technical project documentation (drawings, specifications, certificates, etc.).
• Maintain and keep the Document Management System (DMS) up to date.
• Prepare the Project Document List in collaboration with all disciplines and the list of documents to be shared with the client.
• Coordinate with all disciplines and clients to ensure proper document delivery and traceability.
• Collaborate with Project Management, Engineering, and Planning teams to monitor document status, update planning dates, and activate internal and external documentation workflows.
• Prepare reports on document status.
• Ensure compliance with company standards and document control procedures.
• Review technical specifications to identify document management requirements for projects.
• Provide training to end-users on the use of the document management tool.
• Prepare & collate Health & Safety Files, including technical manuals (O&M) to relevant project requirements.
• Support off‑site activities related to effective document management control such as scanning and filing of project documentation at customer premises.
• Manage outsourced printing suppliers through requesting quotations, monitoring quantities and reporting to the Project and Document Manager.

Your background

• Library and Information Studies (or similar); technical degrees with proven experience in document management within engineering companies.
• Minimum of 5 years of experience in Document Control activities in engineering firms.
• Knowledge of document management tools (InEight, SharePoint, Aconex, Livelink, Extended ECM etc.).
• Knowledge of Autodesk Construction Cloud (ACC) and Building Information Modeling (BIM) environments is a plus.
• Knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Organizational skills, attention to detail, and good communication abilities.
• Knowledge of various relevant industry standard client documentation practices including National Grid / SSE / SPEN / DNO requirements, is desirable.
• IOSH Managing Safely or similar, is desirable.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.