Document Control Lead

The Clancy Group; Basingstoke; On-site; GBP 40,000 - 60,000; Full time

Job summary

A family-owned construction business in the UK seeks a Document Control Lead to establish and manage document control procedures across major projects. The role involves ensuring compliance with ISO 19650 principles while leading the document control team and managing documentation effectively. Ideal candidates will have extensive experience in document management systems, especially SharePoint, and a strong background in quality assurance. Competitive salary and benefits offered, including generous holiday allowance.

Benefits

Competitive salary

Pension

Healthcare

Employee discounts

Cycle to work scheme

Employee Assistance Programme

Qualifications

• 5-7 years' experience in document control, including 2-3 years in a lead or supervisory role.
• Strong understanding of document lifecycle control and traceability.
• Proven experience managing document lifecycles and approvals.

Responsibilities

• Establish and maintain document control procedures and standards.
• Lead and mentor the document control team, ensuring quality assurance.
• Collaborate with stakeholders to ensure documentation supports delivery.

Skills

ISO 19650 principles

Document management

SharePoint

Attention to detail

Document lifecycle management

Strong communication skills

Education

Relevant qualification in document control or information management

Tools

SharePoint Online

Autodesk Construction Cloud

Job description

Document Control Lead

£40,000 - £60,000

Faraday Office Park Basingstoke

We do what we say! If you strive to do what you say, we'll have a lot in common ...

The Document Control Lead is responsible for establishing, managing and continuously improving document-control governance across the programme. The role ensures that all programme and project documentation is structured, versioned and controlled in alignment with contractual requirements (including NEC ECC), PMO governance standards and recognised Information Management frameworks. This role leads the Document Control function, oversees the implementation of metadata and naming conventions, and governs the use of SharePoint and Autodesk Construction Cloud (ACC) as the programme's document repositories. The Document Control Lead ensures internal documentation is compliant, fully traceable and audit-ready prior to any communication issued to the client.

1. Document Governance & Standards

Establish and maintain programme-wide document control procedures, workflows and governance standards. Define and enforce metadata structures, naming conventions and classification schemes. Manage the lifecycle of controlled documents (Draft Review Approved Published Archived). Maintain version control, revision histories, approval evidence and audit trails. Maintain programme-level document registers, ownership logs and structured library architecture. Support compliance with NEC ECC by ensuring all internal documentation is complete and audit-ready before authorised teams issue notices via the client's system (Sypro). Ensure document-control practices align with ISO 9001 quality requirements and, where applicable, support ISO 19650-compliant information management practices.

2. System & Process Management

Govern the configuration, permissions and performance of SharePoint and ACC as the programme's document-management systems. Develop, track and report KPIs for document turnaround, accuracy and compliance. Support integration between document-control workflows and PMO governance, Engineering, Commercial and Project Controls processes. Collaborate with Data Engineers to align metadata with reporting and automation needs. Ensure readiness for future migration or expansion across CDE platforms and enhanced workflows. Ensure CDE workflows, states, and status codes (e.g., WIP, Shared, Published, Archived) are correctly applied and governed within ACC.

3. Team Leadership & Delivery

Lead and mentor the Document Control team, providing coaching, training and quality assurance. Allocate workloads and priorities across Document Controllers and Technical Writers. Provide quality checks on key documentation and ensure consistent application of governance standards. Serve as the primary escalation point for document control queries, issues and decision-making.

4. Collaboration, Training & Stakeholder Engagement

Collaborate with Engineering, Project Management, Commercial, Risk, Planning and PMO functions to ensure documentation supports efficient delivery. Train internal teams on document-control procedures, metadata tagging, file naming, versioning and system use. Provide guidance to project and commercial teams to ensure internal documentation is structured and complete prior to contractual communications issued through the client's NEC ECC platform (Sypro). Liaise with client representatives on documentation expectations, audits and alignment with external requirements.

5. Continuous Improvement

Identify and implement improvements to document-control workflows, metadata rules and naming standards. Drive user adoption and improve usability of structured document repositories. Lead the progressive alignment of SharePoint and ACC with ISO 19650 principles. Support the programme's broader digital-transformation goals through enhanced IM practices. Contribute to the development of programme-wide Information Management maturity aligned with ISO 19650 and digital transformation objectives.

We'd love to hear from you if you can demonstrate:

• Relevant qualification or equivalent experience in document control, information management, quality systems or records management.
• Strong working knowledge of ISO 19650 principles and Common Data Environment practices.
• Demonstrable learning and practical experience in document management and digital platforms.
• 5-7 years' experience in document control, including 2-3 years in a lead or supervisory role.
• Experience supporting large infrastructure, engineering or construction projects.
• Proven experience managing document lifecycles, registers, approvals and metadata.
• Experience working with SharePoint document libraries.
• Experience supporting PMO or programme governance documentation requirements.
• Strong understanding of document lifecycle control, versioning, traceability and auditability.
• Proficiency in SharePoint Online (metadata, views, permissions, library configuration).
• Excellent organisation, accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and training skills.
• Understanding of CDE workflow states and status codes (e.g., WIP, Shared, Published) as defined by ISO 19650.

Our Company

Every day we work smarter, greener and use our imaginations.

Our purpose at Clancy is simple - we make life better for everyone's growing families. We play a vital role in providing fresh drinking water and power to millions of homes and businesses and so much more.

We are one of the biggest family owned construction businesses in the UK and we care about our people, our clients and the environment.

What Next

You apply, and we respond within two weeks (we know how annoying it is not to hear anything back)! If you don't receive feedback within that timescale, please don't be afraid to chase us - one of our values is to do what we say we will do!

Benefits

In addition to helping you reach your career goals, a competitive salary, pension, healthcare and holiday allowance starting at 24-26 days per annum, we also offer perks including Clancy Xtras, our employee benefits programme with discounts for numerous well-known retailers such as Tesco, Sainsbury's, Currys PC World and Vue Cinemas, cycle to work scheme as well as an Employee Assistance Programme.

Clancy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all our employees. If you require any reasonable adjustments to be made for you to attend an interview, please do let us know and we will be happy to accommodate.

We are proud signatories of the Armed Forces Covenant and Disability Confident Committed.