Document Control Administrator

Kier Group plc.; Basingstoke; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction and project management firm in Basingstoke is searching for a Document Control Administrator. You will manage document control processes, support project teams, and ensure compliance with quality standards. Ideal candidates will have experience in facilities management, strong communication skills, and proficiency with Microsoft Office 365 and document management systems. This role offers the opportunity to contribute to a diverse and inclusive workplace.

Qualifications

• Experience in facilities management.
• Excellent communication skills and strong attention to detail.
• IT literate with familiarity in Microsoft Office 365 and SharePoint.
• Experience with document management systems.
• Ability to manage multiple priorities independently.

Responsibilities

• Ensure project document control processes are compliant with company standards.
• Liaise with Project Managers and Subcontractors for documentation.
• Maintain accurate document filing systems.
• Support Health & Safety and Environmental compliance documentation.
• Collaborate within the Project Support Team as needed.

Skills

Communication skills

Attention to detail

IT literacy

Experience with document management systems

Ability to manage multiple priorities

Tools

Microsoft Office 365

SharePoint

4Projects

Viewpoint

Concept Evolution

Job description

As a Document Control Administrator, you'll be working within the Kier Places team, supporting the delivery of efficient and compliant project administration processes with a focus on document control and quality standards.

Responsibilities

• Ensuring project document control processes are compliant with Kier Group Standards
• Liaising with Project Managers and Subcontractors to chase missing or incorrect documentation
• Maintaining accurate, structured and accessible document filing systems
• Supporting Health & Safety and Environmental teams with compliance documentation
• Working collaboratively within the Project Support Team to provide cover and support as required

Qualifications

• You've worked in facilities management
• You have excellent communication skills and strong attention to detail
• You're IT literate, with experience using Microsoft Office 365 and SharePoint
• You've worked with document management systems such as 4Projects, Viewpoint or Concept Evolution
• You can manage multiple priorities, work independently and as part of a team in a fast‑paced environment

Making Kier a diverse and inclusive place to work is a huge priority for us. We're proud of the steps we've taken so far, but we know we must always do more. Our employees are key in shaping Kier's diversity and inclusion initiatives and our people have made a huge impact on how we work, by using their experiences to shape our policies. You can see our D&I action plan here.

As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview. Due to the nature of this role, you will also be required to complete a Basic Disclosure and Barring Service Check (applicants with convictions will be treated on a case‑by‑case basis. We do not discriminate based on an applicant's conviction history or the details of any convictions disclosed to us). Some roles may also be subject to further pre‑employment checks.