Document Administrator

UTEC; Aberdeen City; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading Geo-services provider in Aberdeen is seeking a Document Controller/Administrator for a full-time, permanent role. The ideal candidate will have strong expertise in Microsoft SharePoint and PowerBI, along with a proven track record in document control. This position offers hybrid working arrangements and the opportunity to support the Quality, Security, Safety & Health, Environment & Facilities functions. Applicants must be permanent residents of the UK and possess excellent English communication skills.

Qualifications

• Excellent familiarity with operating Microsoft SharePoint libraries.
• Good understanding of Microsoft PowerBI or similar data dashboarding systems.
• Ability to work diligently with autonomy.

Responsibilities

• Receive and process document changes including quality control.
• Monitor document review and updates and carry out document library hygiene.
• Administer Geo-services QSSHEF data via internal reporting systems.

Skills

Microsoft SharePoint libraries

Microsoft PowerBI

Microsoft Office Suite

English language skills

Job description

Acteon, a company specialising in marine energy and infrastructure services, provides unique offerings in survey, engineering, foundations, moorings, and decommissioning. By harnessing advanced technology and industry expertise, Acteon delivers innovative and cost-effective strategies to its customers and the offshore energy sector. Acteon's capability extends from engineering the seabed to delivering sustainable energy systems on the surface, all with a commitment to excellence. We pride ourselves on fostering a collaborative and inclusive work environment that encourages professional growth and development.

UTEC, Acteon's Geo-services business line, harnesses data to optimise designs, save time and maximise offshore project's economic value by providing a holistic understanding of the marine environment. Our insights underpin customers' decision-making from design to asset life extension, ensuring every decision delivers.

Document Administrator QSSHEF - UTEC Geo-Services

UTEC Geo-services is seeking an experienced Document Controller/Administrator to join our team on a full‑time, permanent basis. This newly created role is ideal for someone with several years of administrative and document control experience with a deep understanding of Microsoft SharePoint libraries and SharePoint based Intranet.

Location & Working Arrangement

This is an office‑based role (with hybrid working 3 days office, 2 days home), located at our modern facility in Aberdeen (AB23) or either Wokingham (RG41) or Edinburgh (EH12). Candidates must live within daily commuting distance and be flexible with office days to meet business needs.

About us

UTEC, part of the Acteon Group, is one of the world's largest independent offshore and onshore survey providers. We offer a wide range of survey, positioning and data management services using the most advanced equipment and techniques. The data we generate provides our clients with the information they need to make critical, well informed, business decisions.

UTEC is looking to hire an experienced Document controller/ Administrator on a full‑time, permanent basis at one of their facilities, preferably in Aberdeen, but we would also consider Edinburgh or Wokingham for the right candidate. The role holder will provide administrative support and document control to the Quality, Security, Safety & Health, Environment & Facilities (QSSHEF) function in support of its Geo‑services Management System (GMS). The role will be involved in the processing and publishing of internal documents, operating the GMS (a SharePoint based library), and administering our SharePoint based Intranet, as well as operating the global helpdesk.

Duties/Responsibilities

• Receive and process document changes including quality control and publication.
• Monitor document review and updates and carry out perioding document library hygiene.
• Administer Geo‑services QSSHEF data via its internal reporting systems.
• Receive, log and triage help requests via our Q‑Ticket system.
• Receive reporting system queries or issues and remedying them.
• Complete periodic data hygiene activities utilising PowerBI, and other internal systems.
• Provide limited absence cover for the QSSHEF Coordinator.
• Process new supplier questionnaires.
• Operate the Geo‑services QSSHEF helpdesk.
• Aid with internal and external audits.

Requirements

• Excellent familiarity with operating Microsoft SharePoint libraries.
• Good understanding of Microsoft PowerBI or similar data dashboarding systems.
• Ability to work diligently with autonomy and focus on the priorities.
• An inquisitive mind that looks to understand why, rather than ticking a box.
• MS Office Software qualifications or demonstrable capability of Word, Excel, PowerPoint, and Forms.
• Excellent written and oral English language skills.
• Experience of Incident reporting systems, or other similarly complex IT systems.
>Candidates must have the legal right to work in the UK and be a permanent resident of the UK.