Divisional Personal Assistant

Mid Yorkshire Teaching NHS Trust; Wakefield; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading healthcare organization in Wakefield is seeking a Divisional Personal Assistant for the Acute Care Division. The role requires managing the administration team and providing comprehensive support to senior leadership. The ideal candidate will have experience in personal assistance, strong organizational skills, and be proficient in preparing meeting agendas and taking minutes. This position offers a supportive working environment with various benefits including access to the NHS pension and generous holiday allowance.

Benefits

Access to NHS pension plan

Generous holiday allowance

Employee health and wellbeing services

Onsite nurseries and childcare vouchers

Qualifications

• Experience in providing personal assistant support to senior management.
• Strong organizational and time-management skills.
• Excellent communication and liaison skills.

Responsibilities

• Manage secretarial and administration staff within the Acute Care Division.
• Prepare agendas and take minutes for meetings.
• Provide comprehensive support for the ACD Management Team.
• Prepare presentations and maintain electronic diaries.

Job description

Divisional Personal Assistant – Acute Care Division

An exciting opportunity has arisen for a Divisional Personal Assistant to join the Acute Care Division.

The postholder will provide personal assistant support to the Acute Care Division Senior Leadership Team which includes the Director of Operations, Director of Nursing, and the Divisional Clinical Director, ensuring efficiency via proactive liaison with internal colleagues and external bodies.

Key Responsibilities

• Line management of secretarial and administration staff within the Acute Care Division (ACD) Management Team
• Prepare agendas, take minutes and circulate relevant documents for Acute Care Division meetings
• Provide comprehensive support for the ACD Management Team, including briefing on relevant incoming mail and facilitating necessary (confidential) responses
• Ensure the ACD Management Team are comprehensively prepared for all forthcoming meetings
• Carry out a full range of Personal Assistant duties
• Prepare presentations using appropriate media, including PowerPoint
• Maintain electronic diaries via liaison with relevant parties, ensuring effective management of the ACD Management Team’s time
• Carry out appropriate and efficient housekeeping

About the Trust

We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff members work in patients’ homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritise continuous improvement, our people and values to deliver excellent patient experience.

Benefits and Support

• Access to the NHS pension plan
• Generous holiday allowance, employee health and wellbeing services
• Onsite nurseries, childcare vouchers, car lease and home electronics schemes
• Working carers support, carer‑friendly policies, and more

We support work‑life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces for honest conversations and for sharing ideas, thoughts and concerns to increase awareness and appreciation of equality, diversity and inclusion.

If you value caring, high standards, improvement, and respect, join our team to make a difference every day.