Divisional Personal Assistant

University College London Hospitals NHS Foundation Trust; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prominent NHS trust in London is seeking a Personal Assistant for Emergency Services & Critical Care. In this role, you will provide high-level administrative support to senior management, manage diaries, coordinate meetings, and engage in relationship building. The position requires on-site work but offers flexible arrangements. Strong organisational and problem-solving skills are essential.

Qualifications

• Proven experience as a personal assistant or similar role.
• Strong interpersonal skills for relationship-building.
• Ability to manage multiple tasks and priorities effectively.

Responsibilities

• Provide administrative support to the senior management team.
• Coordinate meetings, manage diaries, and arrange travel.
• Collaborate with divisional PAs to foster support.

Skills

Organisation

Problem-solving

Relationship building

Job description

Overview

Personal Assistant – Emergency Services & Critical Care. We are looking for someone who thrives on organisation, problem-solving and supporting others. In this role, you’ll be a vital part of a team that helps patients, families and clinicians feel confident and cared for throughout their journey.

This role provides a high level of personal administrative support to our senior management team, as well as support for individual pieces of work and projects for other members of the division, including the consultant body and senior nursing team. As well as the PA aspect of the role, it is very much a Team Support role.

A large part of the role is relationship building, both with your colleagues and with staff working in other areas of the Trust. You will be expected to work with other Divisional PAs in the board to help build a strong supportive group of professionals that help and support each other.

Please note that due to the nature of the role, the majority of the postholder\'s time will need to be spent onsite. We do offer flexible working options however.

Responsibilities

• Provide high level personal administrative support to the senior management team, including diary management, correspondence handling, meeting coordination and travel arrangements where required.
• Support individual pieces of work and projects for other members of the division, including the consultant body and senior nursing team.
• Contribute to a team-based support function, collaborating with other divisional PAs to build a strong, supportive professional group.
• Engage in relationship-building with colleagues and staff across the Trust to foster effective working relationships.
• Work onsite as required by the role and assist with flexible working arrangements where possible.

About UCLH and Sites

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

• University College Hospital (including the Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal London ENT and Eastman Dental Hospitals
• University College Hospital Grafton Way Building
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• UCLH at Westmoreland Street

Organisation and Sustainability

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.

How to apply

For further details / informal visits contact: Name: Roisin O’Connell  Job title: Interim Divisional Manager  Email address: roisin.o\'[e-mail]