Divisional Medical Workforce Improvement Manager

Imperial College Healthcare NHS Trust; City Of London; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading healthcare institution in the United Kingdom seeks a Divisional Medical Workforce Improvement Manager to manage workforce compliance and improve rota management. The ideal candidate will possess experience in medical workforce management, strong analytical skills, and a commitment to enhancing patient services. This role includes leading staffing initiatives, improving operational efficiency, and ensuring compliance with standards and regulations. Flexible working options are available.

Benefits

Career development

Flexible working

Wellbeing initiatives

Staff recognition scheme

Optional benefits like Cycle to Work

Qualifications

• Degree or suitable equivalent experience in medical workforce management within an acute setting.
• Experience in medical workforce or human resources.
• Ability to inspire confidence and lead teams effectively.
• Experience with data analysis and spreadsheet manipulation.

Responsibilities

• Lead the development and maintenance of staffing establishments and budgets.
• Ensure efficient rostering of the resident doctor workforce.
• Drive continuous improvement in rota management and workforce models.
• Ensure compliance with employment law and Trust policies.

Skills

Ability to analyze performance data

Strong ICT skills

Leadership and motivational skills

Commitment to improving patient services

Excellent communication skills

Education

Degree in medical workforce management

Relevant postgraduate course in human resources

Tools

Allocate systems electronic rostering

Job description

Divisional Medical Workforce Improvement Manager

The Medical Workforce Improvement Manager will provide divisional assurance that the medical workforce is fully compliant with job planning, appraisals, core skills, rota creation and management, and all activities supporting the experience and development of resident doctors.

The postholder will play a key role in delivering critical national deadlines for safe and compliant rotas and work schedules, as well as supporting the onboarding and induction of doctors rotating across specialities throughout the year.

This role acts as the divisional expert on all matters relating to the medical workforce, leading the development, implementation, and continuous improvement of the management of staffing plans and rotas to ensure services have the capacity to meet key workforce standards.

The postholder will ensure robust compliance, governance, and controls are in place for temporary staffing, rota compliance, training compliance, and attendance management. They will oversee the resolution of day-to-day issues arising from medical rota coordination, ensuring effective rota management and compliance across the division.

Main duties of the job

• Lead the development and maintenance of agreed staffing establishments and budgets, ensuring alignment with divisional and Trust-wide workforce plans.
• Review the current operating model, roles and responsibilities, capacity and capability across the division for managing resident doctor establishments, funding and roster compliance, identifying and implementing improvements in collaboration with relevant stakeholders.
• Oversee and improve the efficient rostering of the resident doctor workforce, ensuring service delivery, budget targets, training needs and work-life balance are met.
• Support and coordinate the proactive recruitment and prompt filling of gaps through recruitment, training, or development channels.
• Drive continuous improvement in rota management and workforce models, making recommendations for sustainable change to the division and feeding into Trust-wide improvements.
• Ensure full compliance with employment law, contracts of employment, Trust policies, national standards and terms and conditions.

About us

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share.

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Person Specification

EDUCATION

• Degree or suitable equivalent experience in medical workforce management within an acute setting
• Relevant postgraduate course or equivalent experience within medical workforce or human resources

SKILLS/ABILITIES

• Ability to analyse performance data to identify areas for improvement
• Strong ICT skills, with experience of spread sheets and advanced data manipulation
• Ability to inspire confidence and to lead staff, motivate and involve individuals and teams, and have them understand the Trust's and your performance expectations
• A commitment to improving patient services through an ability to sustain a clear performance focus on achieving demanding goals

COMMUNICATION SKILLS

• Ability to establish credibility and develop and maintain effective working relationships at operational and senior management levels
• Excellent inter-personal, communication, negotiation and influencing skills
• Experience of using Allocate systems electronic rostering and compliance systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.