Dispenser

Millfield Surgery; York and North Yorkshire; On-site; GBP 26,000 - 30,000; Full time

Job summary

A local healthcare practice in York is seeking a Dispenser to ensure accurate medication dispensing and stock management. The ideal candidate will have an NVQ Level 2 in Pharmacy Services and experience in general practice. This role involves daily prescription management, stock checks, and maintaining dispensary cleanliness. An excellent opportunity to join a supportive team committed to high-quality patient care.

Qualifications

• Minimum of 1000+ hours of dispensing experience required.
• Basic understanding of the Drug Tariff.
• Experience working in General Practice preferred.

Responsibilities

• Dispense, record and receive payment for all prescriptions.
• Check stock levels of drugs and order when necessary.
• Ensure dispensary is kept clean and tidy.

Skills

Attention to detail

Communication skills

IT skills

Education

GCSE Grade A - C in English and Maths

NVQ Level 2 qualification in Pharmacy Services

Tools

SystmOne IT system

Job description

Working within a small friendly team, providing accuracy in dispensing, maintaining stock, and assisting in the development of the dispensary and the maintenance of targets as set by the NYICB.

Main duties of the job

Dispense, record and receive payment for all prescriptions, NHS and private on a daily basis, according to practice protocol.Check prescription forms against dispensed drugs to ensure accuracy of dispensing.Ensure fees are collected for dispensed prescriptions and the fees balance daily with the payable dispensed prescriptions.Ensure dispensed prescriptions are stored in an orderly fashion for collection.Be familiar with the structure and general content of the BNF.Have a basic understanding of the Drug Tariff.Ensure dispensary is kept clean and tidy according to health and hygiene guidelines.Balance off the till at the end of the day.Check stock levels of drugs and order twice daily.Check disposables and order when necessary.Run an expiry date report monthly and safely dispose of out of date stock including Controlled Drugs, following safety and security procedures.Ensure accurate stock control to reduce waste.Stock take annually for Practice Accounts.Ensure Controlled Drugs are stored securely and accurately recorded in the CD book.Dispose of drugs returned by patients following safety and security procedures and recycle applicable drugs.Source drugs for patients ensuring supply meets demand whilst also giving the doctors costs and supply options with an aim to maximizing profitability whilst meeting NHS budgetary requirements.

About us

We are currently a 5-partner dispensing Practice with support from 2 Salaried GPs in a rapidly growing small market town. We enjoy good working relationships within an active Primary Health Care Team, and we provide Medical Services to our local Community Hospital, St Monicas. Our Partnership provides General Medical Services to a population of 8000. Almost half of this population inhabits outlying villages and farms. The Practice is also responsible for the medical care of the residents of nursing and residential care homes within the area, as well as caring for a significant number of patients with learning difficulties and physical handicaps, living in community units within the area. We work from partnership owned premises, built over 25 years ago, which was extended and refurbished last year to provide additional space. We are located at the edge of the town, looking onto community grasslands and the Cleveland Hills, with both patient and staff parking on-site. We have an excellent working relationship with the Community Team, which includes District Nurses, Midwife, Community Matron, Health Visitor, and Social Services, who are based locally. The GPs are an integral part of communications in the Practice, and when not seeing patients face to face, work from Clinicians Corner within our open plan office space, which gives them direct access to the administration and dispensing teams and, we believe, is the corner stone to the open and friendly ethos of the Practice.

Job responsibilities

JOB DESCRIPTION DISPENSER

RESPONSIBLE TO: The post holder will work under the direction of the Dispensary Manager and the Practice Manager

OBJECTIVE: Accuracy in dispensing, maintaining stock, and assisting in the development of the dispensary and the maintenance of targets as set by the VOYCCG.

MAIN AREAS OF RESPONSIBILITY DISPENSING

Dispense, record and receive payment for all prescriptions, NHS and private on a daily basis, according to practice protocol

Check prescription forms against dispensed drugs to ensure accuracy of dispensing

Ensure fees are collected for dispensed prescriptions and the fees balance daily with the payable dispensed prescriptions

Ensure dispensed prescriptions are stored in an orderly fashion for collection

Be familiar with the structure and general content of the BNF

Have a basic understanding of the Drug Tariff

Ensure dispensary is kept clean and tidy according to health and hygiene guidelines

Balance off the till at the end of the day

STOCK MANAGEMENT

Check stock levels of drugs and order twice daily

Check disposables and order when necessary

Run an expiry date report monthly and safely dispose of out of date stock including Controlled Drugs, following safety and security procedures

Ensure accurate stock control to reduce waste

Stock take annually for Practice Accounts

Ensure Controlled Drugs are stored securely and accurately recorded in the CD book

Dispose of drugs returned by patients following safety and security procedures and recycle applicable drugs

Source drugs for patients ensuring supply meets demand whilst also giving the doctors costs and supply options with an aim to maximizing profitability whilst meeting NHS budgetary requirements

Monitor drugs in doctors bags to ensure they are in date

Maintain register of patients on personally administered items and order stock in anticipation of requirements

Aid in the checking and preparation of prescriptions for submission to pricing.

Assist in maintaining the cold chain.

Checking the monthly VAT Statements, checking credit notes against returns and following up outstanding credits.

DISPENSARY ORGANISATION

Provide new reception and dispensing staff with training in dispensary and checking

Supervise reception staff when they are undertaking dispensing duties

Delegate tasks within the dispensary as necessary, to ensure best use of dispensary time

Order dispensary consumables

Identify opportunities for dispensary development and liaise with the Dispensary Manager on implementation

CONFIDENTIALITY

• In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
• In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, Practice staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential
• Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

HEALTH AND SAFETY

The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Practice Health & Safety Policy, to include:

• Using personal security systems within the workplace according to Practice guidelines
• Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
• Making effective use of training to update knowledge and skills
• Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards

EQUALITY AND DIVERSITY

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

• Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation
• Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
• Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

PERSONAL/PROFESSIONAL DEVELOPMENT

The post-holder will participate in any training programme implemented by the Practice as part of this employment, such training to include:

• Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
• Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

QUALITY

The post-holder will strive to maintain quality within the Practice, and will:

• Alert other team members to issues of quality and risk
• Assess own performance and take accountability for own actions, either directly or under supervision
• Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
• Work effectively with individuals in other agencies to meet patients needs
• Effectively manage own time, workload and resources

COMMUNICATION

The post-holder should recognize the importance of effective communication within the team and will strive to:

• Communicate effectively with other team members
• Communicate effectively with patients and carers
• Recognize peoples needs for alternative methods of communication and respond accordingly

CONTRIBUTION TO THE IMPLEMENTATION OF SERVICES

The post-holder will:

• Apply Practice policies, standards and guidance
• Discuss with other members of the team how the policies, standards and guidelines will affect own work
• Participate in audit where appropriate

Person Specification

Experience

• GCSE Grade A - C in English and Maths.
• NVQ Level 2 qualification in Pharmacy Services with 1000+ hours of dispensing experience.
• Basic IT skills. Experience with SystmOne IT system. Good Communication skills.
• Experience of working in General Practice.
• Experience with SystmOne IT system. Good Communication skills.

Qualifications

• GCSE Grade A - C in English and Maths.
• NVQ Level 2 qualification in Pharmacy Services with 1000+ hours of dispensing experience.
• Basic IT skills. Experience with SystmOne IT system. Good Communication skills.
• Basic IT skills. Experience with SystmOne IT system. Good Communication skills.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.