Digital Media Coordinator

High Speed Training Limited; Ilkley; Remote; GBP 25,000 - 35,000; Full time

Job summary

A leading online training provider in Ilkley seeks a Digital Media Coordinator to manage the planning and scheduling of creative projects. Responsibilities include coordinating with stakeholders, ensuring efficient workflow, and supporting the Digital Media Team in delivering high-quality content. The role offers flexible remote work within the UK, ideal for those with strong organisational skills and experience in project management systems.

Benefits

Flexible work environment

Engagement activities

Volunteer opportunities

Qualifications

• Experience working with project management / schedule systems.
• Pro-active approach to stakeholder management and scheduling.
• Previous experience working within a creative team.

Responsibilities

• Plan and schedule creative projects for the Digital Media Team.
• Manage project requests and time allocations.
• Track project status and facilitate creative reviews.

Skills

Excellent organisational skills

Project management

Good communication skills

Data-driven

Stakeholder management

Tools

monday.com

Google Drive

Slack

Adobe suite

Job description

Our Digital Media Coordinator will be responsible for the planning and scheduling of our Digital Media Creative team. Working with stakeholders across the business, one of the primary functions of the role will be to accurately plan time and effectively deliver projects to help bring our vision to life. We are all about our learners, so you will be contributing to the development of engaging, informative and exciting content that will help drive levels of customer satisfaction, improve their experience and support learner outcomes. We're looking for an excellent organiser, using project management skills to deliver our creative workflow. You'll be part of a Digital Media Unit which specialises in creating learning, marketing and internal comms materials. You will be involved from the start of the process, understanding the subjects and topics relevant to the course content for the given project, planning using our time-based scheduling process, and delivering advice, ideas, and support to convey necessary information in an engaging manner on a project-by-project basis. There may also be opportunities to develop creative skills in graphic design and video production.

• Manage the intake of new briefs and creative requests, including assisting with the admin setup for each project across monday.com, Google Drive, Slack.
• Time allocations planning for stakeholders across the business.
• Using monday.com to schedule and extract data for future planning.
• Manage the team schedule and ensure work and resources are scheduled effectively in order to hit set deadlines.
• Create a roadmap for upcoming content, mapping out key production dates and ensuring efficient production planning.
• Ability to spot potential bottlenecks and schedule conflicts and pro-actively suggest solutions.
• Track the status, versions, and approvals of all deliverables for each project, communicating progress and scheduling/facilitating creative reviews with key stakeholders when required.
• Make effective decisions when presented with multiple options for how to progress with the project, adjusting time allocations, schedules and deadlines as required.
• Ensure the team has all the information they need to deliver assets to brief, supporting and providing guidance in order to meet productivity goals.
• Drive quality control of our digital media and perform cross checks on content using our interactive preview systems.
• Assist with production planning including booking of hotels, hire cars, crew/cast hospitality and assist with relevant paperwork including risk assessments, call sheets and releases.
• Work with stakeholders to understand requirements, discuss priorities and implement plans for all departments.
• Using our Digital Asset Management (DAM) system, manage the archive of all approved assets and maintain organisation of our folder structure, file naming conventions, and creative asset libraries across all campaigns.
• Act as production assistant on video shoots when required (including potential travel across the UK and beyond).
• Assist with freelance crew sourcing and crew/artist contracting.
• Assist with basic financial duties related to production where required.
• Assist our Senior Graphic Designer with graphic design work where required.

Having fun both inside and outside work is really important to us so we have a highly motivated activities committee who organise regular events, both in person and virtually. We are big believers in the impact we have on the world being a positive one with our 'giving something back' group focusing on volunteering opportunities, our environmental impact, charitable giving and course donations.

Inclusion at High Speed Training: We care about our people and support each other so we can bring our whole selves to work each day. We are inclusive, value diversity and celebrate our individuality. As an equal opportunity employer, we do not discriminate on the basis of age, disability, race, religion or belief, gender reassignment, marital and civil partnership status, pregnancy and maternity, sex or sexual orientation. We are committed to ensuring equal opportunities for all applicants so please let us know if you require any adjustments that we can accommodate as part of our application process.

Having been awarded the prestigious accolade from Best Companies for our 'world class' levels of engagement, we recently secured our place as the 4th best company to work for in the Education and Training sector.

Remote first at High Speed Training: We fully support our staff to work in a flexible way that allows them to balance all of their commitments both inside and outside of work, that lets them be at their best, whether that's on-site at either our Ilkley head office, our dedicated office space in central Leeds, at business lounges across the country or based remotely anywhere in the UK. Our 'remote first' policy means we want everyone to work where they are happiest and most productive and we'll provide you with the set up you need to work beyond the traditional office environment. We are therefore open to applications no matter where you are located in the UK and our interview and onboarding process is fully virtual.

• Experience working with project management / schedule systems (monday.com, Asana, Trello etc.)
• Pro-active approach to project management, stakeholder management and scheduling.
• Knowledge and experience of stakeholder management and the impact of critical thinking on projects and processes.
• Excellent organisational skills with the ability to juggle multiple priorities and projects at the same time.
• Good communication skills, comfortable presenting to stakeholders, project teams and partners.
• Previous experience working within a creative team and understanding of working with creatives.
• Excellent organisational skills with the ability to juggle multiple priorities and projects at the same time.
• Data driven with the ability to interpret and present findings.
• Good communication skills, comfortable presenting to stakeholders, project teams and partners.
• UK Driving licence and car for attending shoots.
• Able to work remotely as part of a cross-team initiative.
• Quality Control experience (of digital media) would be highly desirable.
• Previous experience of video production and film shoots would be desirable.
• Previous experience with graphics software (Adobe suite, InDesign, Illustrator etc) would be desirable.

High Speed Training has grown from our launch in 2008 to a team of over 100 people, dedicated to delivering high-quality, engaging online training content and empowering our learners with the knowledge to make their workplace the safest it can be.

Our team is made up of talented and passionate individuals, who genuinely care about the work they are doing to help our learners to develop and pursue their goals. Find out more, Our people are at the heart of our business and create a welcoming work environment where we collaborate, have fun and celebrate our success together. We are proud to have achieved a 3 star rating showcasing our 'world class' levels of engagement, the highest accolade from Best Companies.