Diary Management Assistant / EA

Huntress; Chelmsford; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A recruitment agency is looking for a Diary Management Assistant in Chelmsford for a temporary 7-month role. The position is hybrid, requiring 15 hours of work per week, with duties including managing an executive diary, liaising with stakeholders, and providing meeting support. Candidates should have relevant experience and strong organisational skills. Compensation ranges from £14.35 to £15.38 per hour based on experience.

Qualifications

• Proven experience in diary management or executive assistance at C-suite level.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal abilities.

Responsibilities

• Manage and maintain a busy executive diary.
• Liaise with stakeholders to coordinate meeting times.
• Provide timely reminders and briefings for meetings.

Skills

Diary management

Organisational skills

Communication skills

Interpersonal abilities

Discretion and professionalism

Tools

Microsoft Outlook

Microsoft Teams

Job description

Diary Management Assistant / EA

15 hours per week between Monday‑Friday on a temporary basis for 7 months to begin on December 1st. This role is hybrid working (office based in Chelmsford) however our client can consider fully remote DOE.

Duties will include:

• Manage and maintain a busy executive diary, scheduling meetings, appointments, and travel arrangements.
• Liaise with internal and external stakeholders to coordinate meeting times and logistics.
• Proactively anticipate and resolve scheduling conflicts or overlaps.
• Provide timely reminders and briefings to support preparation for meetings and events.
• Maintain confidentiality and handle sensitive information with discretion.
• Support general administrative tasks as required to ensure the executive's time is used effectively.
• This list is not exhaustive and from time to time you may be required to undertake additional duties.

Candidate requirements:

• Proven experience in diary management, executive assistance at C‑suite level, or a similar administrative role.
• Excellent organisational and time‑management skills, with the ability to prioritise and multitask.
• Strong communication and interpersonal abilities.
• High level of discretion and professionalism.
• Comfortable using digital tools such as Microsoft Outlook, Teams, and calendar management software.
• 15 hours per week between Monday‑Friday, ideally between the working hours of 8am‑6pm.

£14.35 - £15.38 per hour DOE

Huntress does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation. PLEASE NOTE! You should make yourself aware of how immigration laws apply to your situation before applying for any jobs. We are acting as a Recruitment Agency in relation to this role.