Diabetes in Pregnancy Administrative Assistant

Norfolk and Norwich University Hospitals NHS Foundation Trust; Norwich; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading NHS Trust in the UK is seeking an organised and proactive individual to support the maternity service for women with diabetes in pregnancy. You will manage patient records, ensure quality care documentation, and communicate with the diabetes antenatal team. Excellent communication and organisational skills are essential. This is a fixed-term contract until March 2026, offering flexible working hours and various benefits.

Benefits

Flexible working hours

Fast Track Staff Physiotherapy Service

Discounted gym memberships

Excellent pension scheme

Free on-site counselling support

On-site Nursery

Staff discounts in cafes

Qualifications

• Strong organisational skills to manage patient records.
• Ability to communicate effectively with team members.
• Proficient in data entry for the Maternity Diabetes database.

Responsibilities

• Review patient records to ensure care aspects are completed.
• Input data into the Maternity Diabetes database.
• Arrange and attend team meetings, taking minutes.

Skills

Excellent communication skills

Organised

Adaptable

Dependable

Commitment to customer care

Tools

Trust IT systems (PAS, ICE, Protos)

Job description

A Vacancy at Norfolk and Norwich University Hospitals NHS Foundation Trust

Fixed term contract/ secondment opportunity until 31st March 2026

Are you an organised and proactive individual with excellent communication skills, looking to make a real difference in a busy NHS setting? Join our dedicated team at NNUH and support the smooth running of the maternity service for women with diabetes in pregnancy.

We are looking for someone who is adaptable, dependable, and committed to excellent customer care, embodying our PRIDE values: People Focused, Respect, Integrity, Dedication, and Excellence. If you are motivated to support high-quality patient care and thrive in a fast-paced environment, apply now to join a team that truly values your contribution.

If you are considering applying for this post on a secondment basis, please discuss with your Line Manager prior to applying to ascertain whether this could be supported.

Responsibilities

• To review patient records to ensure aspects of care are completed (e.g. retinal screening, HbA1c, booking bloods etc), printing off relevant request forms and reporting to team members if appropriate.
• To record DSM activity in clinic.
• To input data into the Maternity Diabetes database.
• To arrange and attend antenatal diabetes team meetings, send out agenda, take and distribute minutes.
• To keep up to date the ‘S’ drive, Diabetes folder.
• To retrieve records on request by medical or midwifery staff and ensure they have been tracked and then returned appropriately.
• To file information into maternity records as requested.
• To create and send appropriate standard letters in different clinical situations, both antenatally and postnatally.
• To download data from glucose meters where appropriate.
• To participate in data collection for audit when appropriate.
• To provide statistics to the diabetes antenatal team members for reports.
• To communicate with the diabetes antenatal team as necessary.
• To comply with relevant training requirements and be proficient in the use of Trust IT systems, including PAS, ICE, Protos.
• To keep informed of any developments in relation to A & C responsibilities.

Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!

About Norfolk and Norwich University Hospital

The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.

We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity.

Benefits

• Flexible working hours
• Fast Track Staff Physiotherapy Service
• Multi Faith prayer room at NNUH Colney Lane site
• Discounted gym memberships
• Excellent pension scheme and annual leave entitlement
• Wagestream – access up to 40% of your pay as you earn it
• Free Park & Ride service direct to NNUH Colney Lane site
• Free 24-hours confidential counselling support
• On-site Nursery at NNUH Colney Lane
• On-site cafes offering staff discounts at NNUH Colney Lane
• Support in career development
• Flexible staff bank
• Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics

Please refer to the Job Description for the full specification of responsibilities and requirements for this post.

Eligibility

Please note that this advertised position, which is part of occupation code 4159 does not meet the UKVI eligibility requirements for a Skilled Worker Visa. The Trust would not be able to issue a Certificate of Sponsorship for this role.

This advert closes on Monday 27 Oct 2025.