Despatch Administration Assistant

Hunter Douglas Retail UK Limited; Woodborough; On-site; GBP 40,000 - 60,000; Full time

Job summary

A retail distribution company in Woodborough is seeking a proactive Customer Service Administrator to join their team. You will ensure accurate order processing, manage invoicing, and resolve customer queries while liaising with various stakeholders. The ideal candidate will have experience in an office setting, strong communication and problem-solving skills, and proficiency in MS Office. This role emphasizes meeting deadlines and maintaining operational efficiency in a dynamic distribution environment.

Qualifications

• Previous experience in a similar office-based role.
• Ability to analyse data and produce reports.
• Understanding of distribution environment deadlines.

Responsibilities

• Ensure all orders are invoiced and dispatched accurately.
• Respond to queries via phone, email, and face-to-face.
• Create and maintain reports to monitor departmental volumes.
• Authorize release of remade products and uphold quality standards.

Skills

Strong communication skills

Problem-solving skills

Organisational skills

Data analysis

Team player

Tools

MS Office (Excel and Word)

SAP

Job description

About the Role

We are looking for a proactive and detail-oriented Customer Service Administrator to join our Distribution Department. In this role, you will play a key part in ensuring all orders are processed accurately, invoicing is completed, and queries are resolved promptly. You will liaise with internal teams, external vendors, and delivery drivers to maintain a smooth and efficient delivery process for our van network.

Key Responsibilities

• Ensure all orders are invoiced and dispatched accurately.
• Respond to queries via phone, email, and face‑to‑face, ensuring resolution within SLA.
• Communicate daily with internal teams and third‑party vendors to maintain operational efficiency.
• Create and maintain reports to monitor departmental volumes and identify areas for improvement.
• Maintain accurate spreadsheets and Google Docs for data tracking, including shutter movement and external storage.
• Support the Despatch Admin Supervisor in achieving departmental KPIs.
• Authorise release of remade products and uphold quality standards.
• Assist with external storage operations and maintain best practice agreements.
• Promote continuous improvement and ensure compliance with Health & Safety policies.

Skills & Experience Required

• Previous experience in a similar office‑based role.
• Strong communication skills with the ability to liaise at all levels.
• Proficient in MS Office (Excel and Word); SAP knowledge desirable.
• Ability to analyse data and produce reports.
• Problem‑solving skills with the ability to work under tight deadlines.

What We’re Looking For

• A team player with excellent organisational skills.
• Someone who understands the importance of meeting daily deadlines in a distribution environment.
• A proactive individual who can identify issues and implement solutions quickly.

We understand that there is no ‘one size fits all’ approach, and with this in mind, we are dedicated to providing an inclusive workplace where every colleague feels valued and comfortable to be their true self. If you require any reasonable adjustments throughout the recruitment process, please make us aware.