Dermatology PA

University Hospitals Dorset NHS Foundation Trust; Poole; On-site; GBP 25,000 - 30,000; Full time

Job summary

A healthcare provider in Poole is looking for a full-time Personal Assistant in Dermatology. The role requires PA experience, excellent typing skills, and knowledge of medical terminology. You will manage electronic diaries and assist with administrative tasks for consultants. This position offers a chance to work in a busy team environment with flexible working conditions.

Qualifications

• Experience in a healthcare environment with PA duties.
• Ability to plan and organise workload with minimal supervision.
• Knowledge of medical terminology.

Responsibilities

• Manage electronic diaries for the Consultants.
• Deal with queries involving confidential documents.
• Maintain and organise appointments and meetings.

Skills

Proven PA experience

Excellent audio typing and word processing skills

Good verbal and written communication skills

Effective time management

Ability to build good working relationships

Education

GCSE in English and Maths or equivalent

Supervisory qualification in supervision skills or equivalent

Tools

Microsoft Office

Patient management system

Job description

University Hospitals Dorset NHS Foundation Trust

Dermatology PA

The closing date is 23 November 2025

An exciting opportunity has arisen for a well‑motivated individual to join us as Personal Assistant within Medical Specialities providing PA support to the Dermatology Consultants.

This is a full‑time permanent position working 37.5 hours per week Monday to Friday.

Main base location is Poole – cross‑site working possible and the potential of home working part time subject to the needs of the department.

You will be motivated, flexible, willing to learn, eager to play an effective part in a busy team environment and be able to use your own initiative.

You will have experience of copy typing and will have worked within a healthcare environment with Personal Assistant experience and knowledge of medical terminology.

When applying for this position, please refer to the person specification and demonstrate within your application how you meet the criteria, providing examples where possible.

Main duties of the job

Manage electronic diaries for the Consultants.

Manage Consultant e‑emails and action where appropriate.

Relieve the Consultant of administrative tasks not pertaining to clinical work wherever possible.

To maintain, co‑ordinate and organise appointments/meetings with staff, patients or their relatives and other visitors to the hospital such as company representatives.

Deal with queries involving confidential documents regarding a wide variety of information without recourse to others, recognising when issues should be referred to whom.

Typing clinic/additional letters to GP’s, patients and other Allied Health Professionals, using digital dictation when appropriate.

Look up, sort and file patients’ results.

Use the hospital computer system to access patient details. CRT must be always used when receiving and moving notes. This is mandatory within the Trust.

Photocopying, faxing, scanning and general filing.

Be responsible for outgoing post, meeting afternoon deadline.

Scan all new Choose & Book referrals.

About us

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.

UHD is investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.

This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions at interview.

Please note if a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under relevant Trust or national terms and conditions.

Job responsibilities

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

Person Specification

Experience

• Proven PA experience
• Wide range of office administration duties
• Experience in Microsoft Office
• Previous NHS experience
• Excellent audio typing and word processing skills
• Good verbal and written communication skills
• Effective time management and ability to meet stipulated deadlines
• Ability to plan, organise and prioritise own workload with minimum levels of direct supervision
• Ability to build good working relationships at all levels
• Ability to identify solutions to problems, mainly based on precedent

Knowledge

• Knowledge of medical terminology
• Math and English exam pass
• Knowledge of patient management system
• Understanding of Trust procedures and policies relating to role

Qualification

• GCSE in English and Maths or equivalent
• Supervisory qualification in supervision skills or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Dorset NHS Foundation Trust