Depot Administrator Maternity Cover

FirstGroup Internal; Worcester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading transportation services company in Worcester is seeking an Administration role to support day-to-day operations. The successful candidate will assist front-line colleagues by managing equipment, ensuring GDPR compliance, and providing administrative support in a fast-paced environment. Strong problem-solving skills and proficiency in Microsoft Office are essential. The role offers competitive benefits, including free rail travel and healthcare plans.

Benefits

Defined benefit pension scheme

Free rail travel across the GWR network

Company-sponsored healthcare plan

Discounts on shopping and gym memberships

Employee assistance programme

Qualifications

• Experience in office administration and managing equipment.
• Ability to thrive in a fast-paced environment.
• Professional demeanor and attention to detail.

Responsibilities

• Order and manage crew equipment and uniforms.
• Ensure GDPR compliance across office operations.
• Attend confidential meetings and take accurate notes.
• Report information to departments via internal systems.

Skills

Confident in MS Word

Experienced with ordering systems

Skilled in minute-taking

Strong problem-solving skills

Job description

About the Team

Join the Onboard Services (OBS) Administration team at Worcester! Reporting directly to the OBS Management team, you'll play a vital role in supporting the day-to-day operations of our local team. You'll assist Lead Hosts, Revenue protection inspectors, Train Managers, and Drivers.

About the Role

This is a varied and dynamic role within our busy administration office. You'll help ensure our front-line colleagues have the equipment and support they need to succeed all while maintaining a safe and GDPR-compliant office environment.

Key Responsibilities

• Order, maintain, and manage crew equipment and uniforms
• Prepare and distribute important colleague information
• Ensure GDPR compliance across all office operations
• Maintain notice boards with relevant updates and information
• File and maintain crew records on Paper Vision
• Attend confidential meetings across the GWR network, taking accurate notes and minutes
• Report information to other departments via internal systems
• Take messages and provide support for OBS Managers in their absence
• Support colleagues with problem-solving and solution-finding

What We’re Looking For

• Confident in MS Word, Excel, and Microsoft Office applications
• Experienced with ordering systems and office administration
• Skilled in minute-taking and note-taking in confidential meetings
• Able to thrive in a fast-paced office environment
• Strong problem-solving skills with a positive, “can-do” attitude
• Professional, detail-oriented, and presenting a high standard of personal appearance

What We Offer

• Defined benefit pension scheme
• Free rail travel across the GWR network for you and your family
• Company-sponsored healthcare plan
• Discounts on shopping, gym memberships, and more
• Employee assistance programme

Please reach out to Adam Law for more information: 07788 154007

We all belong at GWR. This is our vision for providing an inclusive environment for all our colleagues, ensuring all candidates have an equal opportunity to access meaningful employment.

We value our differences such as age, gender, LGBTQIA, ethnicity, religion and disability. We maintain zero tolerance towards any form of prejudice towards our colleagues, customers, and future talent.

We celebrate and encourage diversity of thought, progressive ways of working and seeing all our colleagues grow and thrive.

We review all roles and job descriptions to ensure they are accessible and, where possible, we support and provide flexible working options; we recommend that you refer to each vacancy description for further details.

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