Depot Administrator

First Military Recruitment Ltd; England; On-site; GBP 26,000 - 30,000; Full time

Job summary

A leading recruitment agency is looking for an experienced Depot Administrator in Dunsfold. The successful candidate will be responsible for a variety of administrative tasks, including managing customer inquiries, data entry, and compliance monitoring. Ideal for those with a background in engineering or automotive sectors. Strong organizational skills and the ability to prioritize workload are essential. The salary range for this position is between £26,000 and £29,500.

Qualifications

• Previous experience in an administrative or customer service role, ideally in an engineering or automotive environment.
• Strong attention to detail with a high level of accuracy in data entry.
• Confident and professional telephone manner.

Responsibilities

• Answer and manage inbound calls from customers and suppliers.
• Perform reception duties, including greeting visitors.
• Enter and maintain accurate data within internal systems.
• Monitor and track LOLER certification status.
• Liaise with engineering teams for compliance checks.

Skills

Previous experience in an administrative or customer service role

Strong attention to detail

Confident and professional telephone manner

Good understanding of Microsoft Office Suite

Excellent time management and organisational skills

Job description

Overview

AR812 Depot Administrator

Location: Dunsfold

Salary: £26,000 - £29,500

First Military Recruitment are currently searching for an Administrator on behalf of one of our clients. Our client is seeking a proactive and detail-oriented Administrator to join a busy and fast-paced office environment. The successful candidate will be a key point of contact for customers, supporting both front-of-house and back-office functions. This role involves a variety of administrative tasks, including handling incoming enquiries, managing data, and ensuring compliance with industry regulations. In addition to core administrative duties, the Administrator will provide support to the Service Controller with scheduling, paperwork, and general coordination, and assist the Parts Controller with processing orders, updating records, and liaising with suppliers. The role is ideal for candidates with experience in an engineering, automotive, or technical environment, though all applications will be considered.

Duties and Responsibilities

• Answer and manage inbound calls from customers and suppliers in a professional manner
• Perform reception duties, including greeting visitors and managing front-desk operations
• Enter and maintain accurate data within internal systems and spreadsheets
• Monitor and track LOLER certification status across the fleet, ensuring timely renewals and compliance
• Liaise with engineering teams and external inspectors to coordinate compliance checks
• Assist with scheduling and general coordination of service appointments
• Maintain and organise digital and paper-based records
• Support invoicing and purchase order processing, where required
• Order and manage office supplies, ensuring operational efficiency
• Provide general administrative support to internal departments and managers
• Assist the Service Controller with administrative duties, including job coordination and paperwork
• Support the Parts Controller with administrative tasks such as updating parts records and liaising with suppliers

Skills & Qualifications

• Previous experience in an administrative or customer service role, ideally within an engineering, automotive, or technical environment
• Confident and professional telephone manner
• Strong attention to detail with a high level of accuracy in data entry
• Good understanding of Microsoft Office Suite (Word, Excel, Outlook)
• Ability to prioritise workload and manage multiple tasks in a busy setting
• Familiarity with LOLER regulations (advantageous but not essential; training can be provided)
• Strong interpersonal skills with a team-oriented attitude
• Excellent time management and organisational skills
• Comfortable working independently and using initiative

Location: Dunsfold

Salary: £26,000 - £29,500