Departmental Secretary (Histopathology)

NHS; Sheffield; On-site; GBP 24,000 - 27,000; Full time

Job summary

A leading healthcare provider in Sheffield is seeking a Departmental Secretary for the Histopathology department. The role involves providing secretarial support, managing administrative tasks, and ensuring excellent communication within a busy team. Applicants should have strong organizational skills and relevant qualifications. The position offers a competitive salary and opportunities for professional development.

Benefits

Professional development opportunities

Competitive salary

Full in-service training

Qualifications

• Relevant experience in secretarial/administration duties.
• Experience of working in a fast-paced environment.
• Ability to handle confidential information.

Responsibilities

• Provide efficient secretarial support within the Histopathology.
• Carry out administrative duties ensuring standards are maintained.
• Act as first point of contact for enquiries.

Skills

Effective communication skills

Organizational skills

Audio typing

Knowledge of Microsoft Office

Education

GCSE in English and Maths

NVQ level 3 in Business Administration

ECDL or equivalent

Tools

NHS/Healthcare software systems

Job description

Go back Sheffield Teaching Hospitals NHS Foundation Trust

Departmental Secretary (Histopathology)

The closing date is 30 November 2025

Applications are invited from enthusiastic, suitably qualified individuals to provide a daily secretarial support service within the Histopathology within South Yorkshire and Bassetlaw Pathology. The post holder will provide a range of administrative and secretarial support in this busy and interesting department.

The successful candidate will have effective secretarial and computer skills, with excellent communication and interpersonal skills. Additionally, you should be able to work on your own initiative in prioritising workload and meeting deadlines, whilst also being able to work in a team.

Full in‑service training will be provided. The successful candidate will be based in the Histopathology Secretary office at The Royal Hallamshire Hospital, however travel to other sites could be needed.

The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children’s NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.

Main duties of the job

Provide an efficient and effective secretarial support service within the Histopathology Secretary.

Provide an efficient and effective secretarial service to the Histopathology laboratory and Consultant Histopathologists.

Assist with and carry out Multidisciplinary Team (MDT) preparation.

Carry out routine administrative and secretarial duties for the department, ensuring standards are maintained and deadlines are met.

Be a first point of contact for all direct enquiries (including telephone enquiries), ensure these are acted upon appropriately.

About us

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

The South Yorkshire and Bassetlaw Pathology Partnership is invested in training, developing, and supporting staff in all aspects including academic courses from certificates of achievement, registration, specialist and higher specialist IBMS portfolios, apprenticeships and leadership and management qualifications.

We pride ourselves in enabling opportunity across all our sites to develop staff and provide a strong and sustained service for the future.

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Education and Qualifications

• GCSE (or equivalent) in English and Maths at grade C/4 or above or equivalent
• NVQ level 3 in Business Administration or equivalent qualification or experience
• ECDL or evidence of short courses in all core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)

Experience

• Relevant experience of secretarial/clerical/administration duties
• Experience of meeting objectives and deadlines in a fast‑paced environment
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of working in a confidential environment
• Experience with NHS/Healthcare software systems
• Audio typing experience
• Experience working as a Medical Secretary/admin role in a healthcare setting

Skills and Knowledge

• Working knowledge of Microsoft Office package (Word, Excel, Access etc)
• Effective communication skills, written and oral
• Able to work in a methodical & analytical manner. Prioritise work, meet deadlines & utilise good organisational skills
• Ability to build relationships, work under pressure, and contribute to a high-quality service
• Commitment to role

Values and Behaviours (PROUD)

• Patients first – Understanding of how laboratory services are part of the patient pathway and impact on patient care
• Respectful – Developed interpersonal skills and ability to communicate at all levels
• Ownership – Understand the need to accept responsibility for own actions and ensure accuracy and attention to detail
• Unity – Ability to work as part of a team
• Delivery – Ability to work within defined timescales

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Teaching Hospitals NHS Foundation Trust

£24,937 to £26,598 a year pa/pro rata for part time staff