Departmental Records Officer

Department for Culture, Media and Sport; Manchester; On-site; GBP 40,000 - 50,000; Full time

Job summary

A government department in Manchester is seeking a Departmental Records Officer to lead the development of records policy and ensure compliance with legislation. The ideal candidate will have strong expertise in information governance, experience in managing data transfer agreements, and the ability to foster collaboration across teams. This role plays a crucial part in supporting the efficient management of information assets and mitigating risks related to data management.

Qualifications

• Experience in developing and implementing records retention policies.
• Strong understanding of information governance and compliance.
• Ability to influence and work collaboratively with senior stakeholders.

Responsibilities

• Develop and implement a Departmental records retention policy.
• Ensure compliance with the Public Records Act.
• Manage and authorise Departmental data transfer agreements.
• Work with departments to mitigate information risk.

Skills

Information governance

Knowledge management

Data protection

Risk management

Job description

This is an incredibly exciting time to join the DDaT team at DCMS, as we strive to collaborate across the department to deliver secure, user‑centred services that drive smarter working, innovation and efficiency. We are transforming DCMS to meet the demands of an agile, delivery‑focused department leading on some of the highest priority work for the government's agenda to drive growth, enrich lives and level‑up society. Our plans include critical investment in our corporate systems, ensuring they are fit for purpose and reducing the manual input required. Equally, there is ongoing development of the way the department delivers its policy outcomes via digital and data services, using AI where needed to maximise the value these can bring to users in the department or throughout the society we serve. We want to transform how we solve policy challenges by having user centred design and collaboration within multi‑disciplinary at the heart of what we do. This role will lead on the development and implementation of departmental records policy, maintaining the Departmental retention schedule, and be the final authority on decisions relating to the retention or destruction of records, and maintain the Departmental relationship with the National Archives. Working closely with the Head of Knowledge and Information Management, the Departmental Records Officer will set the strategic direction for the Operational Knowledge and Information Management Team, and provide updates to senior leadership about the Departments' overall compliance with information management legislation.

Responsibilities

• Develop and implement a Departmental records retention policy for DCMS; monitoring internal compliance with information governance, identify opportunities to improve information and knowledge management and work with the Head of Operational Knowledge and Information Management to implement improvements.
• Creation and maintenance of clear policies and processes for the lifecycle management of DCMS' information assets and assess the effectiveness of these policies, working with the Head of KIM Ops in a process of continuous improvement, and supporting the Head of KIM Ops in implementing these policies.
• As Departmental Records Officer, ensure compliance with the Public Records Act by providing expertise to the Head of KIM Ops in managing the backlog of physical and digital files and making evidence led, expert decisions on the retention, destruction or permanent transfer of records
• Actively work with others to understand and mitigate information risk, build relationships and foster a collaborative environment with colleagues across KIM Ops, data protection, cyber security, IT and governance to support a network of Information Asset Owners.
• Influence senior stakeholders to fully understand and carry out their responsibilities to manage their information assets accordingly, and reporting on areas of non‑compliance or improvements to the Information Security Management Board
• Manage and authorise Departmental data transfer agreements, working closely with colleagues in Commercial, Data Protection and IT in ensuring appropriate governance and technical measures are in place to guarantee safe data transfers
  Disability Confident

About Disability Confident

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high‑volume, seasonal and high‑peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non‑disabled people. For more details please go to .