Data Quality Administrator (EPR Migration)

Transformation Unit; Liverpool; On-site; GBP 26,000 - 27,000; Full time

Job summary

The Data Quality Administrator (EPR Migration) at NHS University Hospitals of Liverpool Group is a Band 3, fixed-term post for 18 months, based in Liverpool. The role supports validation of patient administration data ahead of the Electronic Patient Record migration, ensuring migrated information is accurate.

You will work with operational teams, perform data cleansing, validation and post-migration audits, and maintain audit trails.

Qualifications

• GCSE Maths and English or equivalent.
• Experience with NHS data sets and data governance.
• Experience using a Patient Administration system (i.PM).

Responsibilities

• Perform detailed validation of patient administration records.
• Review records for accuracy, completeness and policy compliance.
• Identify and correct data quality issues within patient records.
• Ensure data quality standards support EPR migration.
• Liaise with managers and clinical teams to resolve data quality issues.
• Provide training on information systems to staff.

Skills

Attention to detail

Data validation

Data quality assurance

Communication skills

Team collaboration

Time management

Analytical thinking

Problem solving

XML/CSV data handling

Education

GCSE Maths and English or equivalent

Tools

i.PM

Microsoft Office

Job description

Main area Corporate Operations Grade Band 3 Contract Fixed term: 18 months (Contracted until end of May 2028) Hours Full time - 37.5 hours per week Job ref 287-CEF-404-26

Employer Liverpool University Hospitals NHS Foundation Trust Employer type NHS Site Liverpool Innovation Park Town Liverpool Salary £25,760 - £27,476 per annum Salary period Yearly Closing 23/11/2026 23:59

Data Quality Administrator (EPR Migration)

Band 3

Job overview

The Data Quality Administrator will be responsible for supporting the validation of patient administration data ahead of Electronic Patient Record (EPR) migration. The post holder will undertake validation and correction of patient data within our current Patient Administration System, ensuring that migrated information is accurate.

Working closely with operational teams and the EPR Programme, the role will contribute to data cleansing, validation and post-migration audit.

Main duties of the job

• Perform detailed validation of patient administration records.
• Review patient records for accuracy, completeness and compliance with national standards and local policy.
• Identify and correct data quality issues within the patient record.
• Ensure data quality standards are maintained to support EPR migration.

Liaise with operational managers, clinical teams and specialty services to resolve data quality issues.

Ensure all activities comply with NHS information governance, confidentiality and data protection requirements.

Maintain accurate audit trails of validation activity and data amendments.

Working for our organisation

NHS University Hospitals of Liverpool Group (UHL Group) was formed on 1 November 2024, born from a shared aim to improve the care we provide our communities.

We are one of the largest employers in region, with over 18,900 colleagues who are dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services that extend to more than two million people in the North West.

We operate from five hospital sites: Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside, and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to several elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Heart and Chest Hospital provide specialist services incardiothoracic surgery,cardiology and respiratory medicine, both in the hospital and out in the community. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single en-suite bedrooms and mainly focuses on complex planned care and specialist services.

Detailed job description and main responsibilities

Please see attached Job Description and Person Specification for more information.

Job Summary:

• To perform data quality checks and undertake, or direct, the correction of any errors.
• Produce data reports as required by the manager.
• Act as link between the area and others.
• Act as a trainer for the information system advising and supporting clinical and administrative staff in best practice.

Person specification

Qualifications

• GCSE Maths and English or equivalent

Experience

• Demonstrable working knowledge of Microsoft Office
• NHS experience
• Previous office experience

Knowledge

• Confidentiality awareness
• Demonstrable knowledge of Commissioning Data Sets (CDS)
• Use of a Patient Administration system (Currently i.PM)

Skills

• Able to suggest more effective methods of operation
• Able to work with a range of professionals
• Able to manage own workload with support from supervisor
• Ability to work to deadlines
• Able to use own initiative with support from supervisor
• Good organisational skills
• Excellent verbal and written communication manner
• Keyboard and mouse skills
• Able to handle data across a number of different formats including XML, CSV

Other

• Good interpersonal approach
• Flexible approach to work
• Reliability
• Willingness to assist colleagues
• Will be required to undergo training courses to support role

Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application.

Posts advertised to ‘internal staff’ are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form.

Note: Under current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria.

Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview.

We reserve the right to close any vacancies from further applications when we have received a minimum number of applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.

Candidatesapplying for the role of Healthcare Assistant on the staff bank should note that due to the nature of the role, workers must be aged 18 or above when commencing in post. Applicants are therefore welcome from those aged over 18 or within 3 months’ of their 18 th birthday.

The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working.

The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24.

Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £25.70 (standard disclosure) or £46.70 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment.

From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years.

Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa.

This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults’ policy and comply with the Local Safeguarding Children and Adult Board procedures.

Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation.

All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action.

As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence.

If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.

Our statement on modern slavery

We have zero tolerance of slavery and human trafficking and are committed to maintaining and improving systems, processes and policies to avoid complicity in human rights violation and to prevent slavery and human trafficking in our supply chain.

The Trust policies, procedures, governance and legal arrangements are robust, ensuring that proper checks and due diligence are applied in employment procedures to ensure compliance with this legislation. We also conform to the NHS employment check standards within our workforce recruitment and selection practices. This strategic approach incorporates analysis of the Trust’s supply chains and its partners to assess risk exposure and management on modern slavery.

Please note: new entrants to the NHS will commence on the first pay point of the relevant band.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.