Data and Workflow Administrator

Berry Lane Medical Centre; Preston; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare practice in Preston is seeking a full-time Data Administrator to manage coding of clinical letters and data entry into patient records. The role requires strong attention to detail, experience in healthcare settings, and proficiency in EMIS clinical systems. Candidates must be educated to at least GCSE level in Mathematics and English and possess excellent communication and organizational skills. The pay range is £12.75 to £13.60 per hour, with the chance to join a supportive and dynamic team.

Benefits

NHS pension scheme

Holiday entitlement in line with Agenda for Change

On-site gym

Wellbeing incentives

Qualifications

• Experience of working in a health care setting.
• Knowledge of medical terminology and primary care.
• Data input skills and coding in primary care.

Responsibilities

• Code clinical letters and input data into patients' medical records.
• Accurately code documents using SNOMED and READ codes.
• Ensure quality data input according to Practice policies.
• Assist with IT-related queries and support new systems.

Skills

Excellent communication skills

Clear, polite telephone manner

Competent in the use of Office and Outlook

Effective time management

Good interpersonal skills

Problem solving & analytical skills

Ability to work as a team member

Education

GCSE Mathematics & English (C or above)

Educated to GCSE level or equivalent

NVQ Level 2 in Health and Social Care

Tools

EMIS clinical system

Job description

This is an exciting opportunity to join the IT and Data team within our Practice on a full time basis, working 37.5 hours per week.

The main elements of the role are to code clinical letters that we receive and to data entry the correct information into patients medical records, in line with Practice procedures, protocols and the NHS contracts that we are responsible for.

We are looking for a team player, with good analytical skills who likes to pay attention to detail. Do you feel that you have the correct IT and data skills and relevant experience to support this role?

Main duties of the job

• Accurately and efficiently code documents using SNOMED and READ codes into patients records using our EMIS clinical system.
• To be aware of clinical information contained within correspondence coming into a patients notes and to have the knowledge and skills to accurately code this into a patients medical record.
• Ensure quality data input at all times is completed in an accurate format, in line with Practice policies and procedures.
• Review and complete admin and patient tasks from GPs and other Practice team members regarding patients encounters.
• Support the team with clinical systems usage and queries.
• Assist with new quality data solutions where applicable.
• Assisting Practice members with IT related queries, ensuring that solutions are provided and assistance given where required.
• Support the IT and Data team with any ongoing contract or practice projects as required.

About us

We are a progressive and friendly 10 GP training Practice and are offering an exciting opportunity to work with us in our purpose built practice in Longridge, in the heart of the Ribble Valley.

We are a committed team consisting of the following roles - GPs, nurses, HCAs, first contact physio, paramedic, pharmacy technician and reception and admin members.

We commend ourselves on our team spirit and ethos and whilst working under immense pressure, we deliver care of a high standard.

We are fortunate to work in excellent premises which have been extended and updated, it is a positive place of work.

We will offer the successful candidate a salary package within the pay range of Agenda for Change band 3, you can join the NHS pension scheme and enjoy holiday entitlement in line with Agenda for Change.

The wellbeing of our team is important to us and we offer many wellbeing incentives, one of which is an on site gym.

Job responsibilities

BerryLane Medical Centre

Data Administrator Job Description

Job Title

DataAdministrator

Line Manager

Dataand Operations Manager

Accountable to

PracticeManager

37.5 hours per week

Job Summary

To be responsible for undertaking a wide range of data inputting duties in support of the multidisciplinary team. Duties can include but are not limited to, coding information from patients clinical records, correspondence from other care service providers and other sources on the practice clinical system, adhering to existing policy and procedures.

All staff at Berry Lane Medical Centre have a duty to conform to the following:

Person Specification

Qualifications

• Educated to GCSE level or equivalent
• GCSE Mathematics & English (C or above)
• NVQ Level 2 in Health and Social Care

Skills and Knowledge

• Excellent communication skills (written and oral)
• Clear, polite telephone manner
• Competent in the use of Office and Outlook
• Effective time management (Planning & Organising)
• Ability to work as a team member and autonomously
• Good interpersonal skills
• Problem solving & analytical skills
• Ability to follow policy and procedure
• Use of EMIS clinical system

Personal Qualities

• Polite and confident
• Flexible and cooperative
• Motivated
• Forward thinker
• High levels of integrity and loyalty
• Sensitive and empathetic in distressing situations
• Ability to work under pressure

Experience

• Experience of working with the general public
• Experience of establishing effective office administrative systems
• Medical terminology knowledge and the role of Primary Care in the GP setting.
• Experience of working in a health care setting.
• Data input skills and coding in primary care

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Primary Responsibilities

• Coding data on the Emis system
• Extracting the required data from clinical correspondence and inputting the data into the patients electronic healthcare record inline with our WDP policies.
• Coding all secondary care (hospital) letters
• Monitoring patient call and recall systems
• Maintain effective security of data all times
• Support the team in the effective use of searches, audits and recalls
• Support the team in the use of the clinical system
• Act as a liaison between the practice and manage all fault reporting
• Configure searches and interpret data for audit purposes
• Collate the required data for reporting purposes
• Set up and maintain new users according to practice protocol, ensuring they have access to required applications and RBAC functions
• Ensure templates are maintained and any appropriate amendments are made in line with any changes to Practice Protocol or clinical guidelines.
• Troubleshoot IT problems and identify solutions. Where appropriate, report IT faults to appropriate suppliers helpdesk
• To work with the Ardens team to ensure data is consistently entered and is in line with the current requirements of the GP contracts.
• To run searches to find anomalies and inconsistencies in data entries, in line with advice from the management team.
• Provide training support as required to Practice staff
• To support the secretarial team with the referral function of the Practice in line with Practice and local referral criteria
• To assist with the setting up of appointments onto the clinical appointments system
• Any other duties commensurate with skills and responsibilities.

£12.75 to £13.60 an hour in line with AFC band 3