Data Administrator - Siemens

Emcor UK; Swineshead; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading facilities management firm in the United Kingdom is seeking an Administrative Support professional to provide essential data management and operational support. This role focuses on maintaining database integrity, collaborating with various departments, and ensuring accurate reporting. Ideal candidates will possess strong organisational skills, and knowledge of data management principles, and be adept in Microsoft Office. Benefits include generous holiday, internal recognition, and extensive learning opportunities.

Benefits

25 days holiday + BH

Leading Maternity & Paternity Policies

Refer a Friend scheme – £500 per referral

GEMS – Internal recognition scheme

Extensive Learning & Development opportunities

Flex Benefits: Discount Shopping, Gym, etc.

Bike To Work Scheme

Paid volunteering and charity days

Medicash – Health cash plan

Employee Assistance Programme

Qualifications

• High standard of support in data management principles.
• Excellent interpersonal and communication skills.
• Ability to work collaboratively in a team environment.
• Strong organisational and time management skills.
• Experience with Microsoft Office applications.
• Knowledge of Workplace Health and Safety policies.

Responsibilities

• Design and set up databases based on organisational needs.
• Maintain database integrity and performance.
• Collaborate with departments for data capture and storage.
• Support the data administration team for smooth operations.
• Work closely with the Business Services Manager.
• Handle administrative tasks and maintain accurate records.
• Contribute to efficient processes for effective operations.

Skills

Data management principles

Interpersonal skills

Organisational skills

Time management

Microsoft Office

Workplace Health and Safety (WH&S)

Job description

About the Role

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data‑driven intelligence to make informed decisions, adapting our services to meet our customers' evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Role Overview

Provide timely and effective administrative support to the Account Management and Data Analyst Teams. Assist in the delivery of certain scheduled or ad hoc work functions and provide a range of support duties to ensure that all our contract reporting deliverables are met on time and with a high level of accuracy. This role is part of our data & administration team, reporting into our Business Services Manager supporting all aspects of our operational delivery in line with contract requirements. You will be responsible for managing, securing, and organising data to ensure accuracy and accessibility for users.

Responsibilities

• Designing and setting up databases based on organisational needs.
• Maintaining database integrity and performance, including regular performance tuning and troubleshooting.
• Collaborating with various departments to ensure data is captured and stored according to organisational standards.
• Support the data and administration team to ensure smooth operational delivery.
• Work closely with the Business Services Manager to meet contract requirements.
• Handle administrative tasks and maintain accurate records across systems.
• Assist with reporting, compliance checks, and service coordination.
• Contribute to efficient processes that keep operations running effectively.

Qualifications

• Proven ability to provide a high standard of support in data management principles, including the ability to implement systems and processes and to proactively resolve problems.
• Excellent interpersonal and communication skills, with the ability to liaise with customers and staff at all levels in both written and spoken English.
• Demonstrated ability to contribute as a member of a team to achieve positive outcomes and provide quality service to customers.
• Demonstrated organisational and time management skills, including the ability to manage competing priorities, monitor and coordinate a range of prescribed processes, to achieve tight deadlines and desired outcomes with due regard to accuracy.
• Demonstrated experience in computer applications, including Microsoft Office (Word, Excel, PowerPoint, Publisher), email and internet, and databases.
• Knowledge of Workplace Health and Safety (WH&S) practices and policies including compliance within FM (L8, F‑Gas, Electrical Inspection, COSHH).

Benefits

• 25 days holiday + BH
• Industry leading Maternity & Paternity Policies
• Refer a Friend scheme – worth £500 per referral
• GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
• Extensive Learning & Development opportunities, including opportunities for progression.
• Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
• Bike To Work Scheme
• Paid volunteering and charity days
• Medicash – Health cash plan – Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
• Employee Assistance Programme – Offering guidance and advice on Personal, Health, Legal and Financial queries.