Data Administrator

Inizio Engage; West Midlands; Hybrid; GBP 25,000 - 26,000; Full time

Job summary

A reputable legal firm is seeking a Data Administrator in Birmingham City Centre. The role involves managing administrative tasks and supporting the team with data operations. Candidates should have data management skills, excellent attention to detail, and experience with Excel. The firm offers competitive benefits, including hybrid working options and generous leave policies.

Benefits

24 days annual leave

8% pension

Employee Assistance Programme

Qualifications

• 1-2 years experience in an administrative role.
• Proactive approach with a 'can-do attitude'.
• Excellent attention to detail.

Responsibilities

• Manage administrative tasks and client calls.
• Support the Partner and solicitors in the team.
• Assist with general administrative duties.

Skills

Data management

Analytical skills

Advanced Excel

Organizational skills

Interpersonal skills

Tools

Outlook

Word

Job description

Office based - Birmingham City Centre

Salary: £25K - £26K + Excellent Benefits

About the Role

Our client, a highly regarded legal firm, is looking for a highly organised and detail-oriented Data Administrator to join their busy Planning Department. This is an excellent opportunity for someone with strong data management and analytical skills to play a key role in supporting the team's day-to-day operations and strategic projects.

The key purpose of the role is to assist and support the Partner and other solicitors in the team, by managing all administrative tasks, such as taking calls from clients and passing on messages, opening and closing files, drafting correspondence and ensuring all documentation associated with a case is filed correctly.

Planning work involves a great deal of process, ensuring that actions (e.g. completing application forms, collating calculations, tracking planning applications, etc.) are taken at the correct time and are monitored throughout. Therefore, we are looking for someone who can quickly learn new processes, understands them and will endeavour to suggest improvements where necessary.

In addition, a large part of the data we hold for our Planning cases is in Excel, and so candidates for this role will need advanced knowledge of spreadsheets.

Whilst they are ideally looking for someone to work full-time (35 hours per week), they will consider applications from candidates looking for part-time/flexible working arrangements, minimum of 28 hours per week.

What they are looking for

• At least 1-2 years' experience in an administrative role.
• Excellent phone manner, with proven ability to deal efficiently, patiently, and courteously with telephone queries.
• Proactive approach to work and displays a 'can-do attitude' at all times.
• Highly organised, with a methodical approach to work and ensuring that all tasks are completed with a high degree of accuracy.
• Excellent attention to detail.
• Maintain and analyse data using Excel (including VLOOKUP and other advanced functions).
• Support the administration of Section 106 agreements and work on public portals (training will be provided).
• Assist with general administrative duties to ensure the smooth running of the department.
• Contribute to ad-hoc projects and administrative process improvements
• Excellent general IT skills, including Outlook and Word.
• Able to pick up new IT systems quickly - ideally experience of using a legal case management system (not essential) or similar.
• Able to balance competing priorities and work to deadlines and targets.
• Good interpersonal skills and proven ability to build effective working relationships with colleagues.
• Previous experience of Planning would be an advantage, but not essential.

What they offer you

Our client pride themselves on creating a supportive, friendly and professionally rewarding work environment.

They want to bring out the best out in their staff through supporting their career development.

They are a firm that genuinely cares for the wellbeing of their staff, with one of their key focuses being to maintain an open and honest workplace where all staff can be their authentic self and enjoy their time at work. In addition, staff enjoy an excellent work-life balance, with the majority of people now having hybrid working in place.

As a Firm, they believe they have a responsibility to make a positive impact on the local community, and encourage all staff to participate in contributing to local communities through their CSR initiatives.

Our client are offering the following benefits:

• 24 days annual leave, plus bank holidays
• 2 additional days holiday are normally provided at Christmas (usually Christmas Eve and New Year's Eve)
• Option to purchase up to 3 days additional holiday
• 8% pension (4% employee contribution, 4% employer)
• Life Assurance of 4X salary
• Up to 2 days off for volunteering
• Cycle to work scheme
• Employee Assistance Programme & Bereavement Support helpline
• Free flu jabs
• Discounted will writing and conveyancing