Data Administrator

NHS; Manchester; On-site; GBP 27,000 - 31,000; Full time

Job summary

A leading healthcare organization in Manchester is seeking a Data Administrator to ensure high-quality management of clinical data. Responsibilities include accurate data capture and processing while meeting contractual obligations. Ideal candidates will have advanced IT skills, a strong educational background, and be able to work under pressure. This full-time role offers a salary between £27,485 to £30,162 per annum and is a fixed-term position for 12 months.

Qualifications

• Knowledge of the Data Protection Act.
• Understanding of NHS business and administrative processes.
• Experience managing information systems and developing databases.

Responsibilities

• Capture, process, and submit complex clinical data accurately.
• Ensure contractual obligations are met timely.
• Work collaboratively within the research facility.

Skills

Advanced IT skills (MS Office - Access, Excel and PowerPoint)

Good verbal and written communication skills

Ability to handle sensitive information

Attention to detail

Ability to manage workload under pressure

Education

Qualified to A Level/NVQ Level 3 standard or equivalent

Educated to degree level in a relevant discipline

Tools

SQL

SPSS

XML

Job description

Manchester University NHS Foundation Trust

Data Administrator

The closing date is 12 November 2025

We are looking for a Data Administrator to work at the National Institute for Health and Care Research (NIHR) Manchester Clinical Research Facility (CRF).

Main duties of the job

As the Data Administrator you will be responsible for the high quality capture, processing and submission of complex clinical data from clinical records and research documentation, ensuring the data is handled in a timely manner and that NIHR Manchester CRF's contractual obligations are met.

In return we will provide a comprehensive induction programme and you will be appraised on a yearly basis with a view to developing knowledge and skills where appropriate.

About us

MFT is one of the largest NHS Trusts in England with a turnover of over £3bn and is on a different scale than most other NHS Trusts. We\'re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you\'ll benefit from a scale of opportunity that is nothing short of extraordinary.

We\'ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We\'re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What\'s more, we\'re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

Job responsibilities

To find out more about the key responsibilities and the specific skills and experience you\'ll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that you\'re even more equipped to make an informed decision to apply to us, you\'ll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information you\'ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at [e-mail].

We\'re looking forward to hearing from you!

Person Specification

Education

• Qualified to A Level/NVQ Level 3 standard or equivalent
• Educated to degree level in a relevant discipline

Knowledge and Experience

• Knowledge of the Data Protection Act
• Knowledge of health information management acquired through a relevant specialist qualification or equivalent experience of information handling and analysis gained in a work environment.
• Knowledge of current national systems and structures for the approval, management and monitoring of clinical research in the NHS
• Knowledge of/ willingness to be trained in the use of Structured Query Language (SQL), SPSS and XML
• Knowledge of web-based applications
• Understanding of NHS business and administrative processes
• Understanding of NHS IT infrastructure, system requirements and quality standards

Training and Experience

• Experience of working on multiple parallel tasks to strict and often tight deadlines
• Experience of managing information systems, developing databases and spreadsheets
• Experience of analysing complex information from databases and generating reports

Skills and Abilities

• Numerate with advanced IT skills (MS Office - Access, Excel and PowerPoint)
• Good verbal and written communication skills with the ability to interact effectively with staff at all levels
• Able to handle sensitive and/or confidential information.
• Able to transcribe data in a timely and consistently accurate manner with excellent attention to detail.
• Able to work calmly under pressure in order to manage an unpredictable workload and perform to tight deadlines.
• Ability to compile, interrogate and analyse data to produce meaningful and accessible management reports and make appropriate

Other

• Shares information and good practice appropriately
• A flexible approach to work and able to travel nationally to attend meetings as required

Attributes

• Takes responsibility for own actions, works effectively as a team member, and promotes good team working.
• Treats others with courtesy and respect at all times
• Professional outlook and positive attitude.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Manchester University NHS Foundation Trust

Address

NIHR/Wellcome Trust Clinical Research Facility

£27,485 to £30,162 a yearPer annum (pro rata)

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

349-RES-7583733-RL4-C

Job locations

NIHR/Wellcome Trust Clinical Research Facility