Customer Services Advisor Date Listed: 2026-11-05 Expiry Date: 2026-12-05

YMCA St Paul’s Group; Greater London; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Free gym access

Discounts

Well-being and counselling services

Work from outer London locations

Career development

Family-friendly policies

Life Assurance

Job summary

YMCA St Paul’s Group is seeking a Customer Service Advisor to support front-of-house operations, reception duties, and ensure smooth communication across departments. You will welcome visitors and staff, maintain security protocols, and help with car park management and post deliveries.

The role offers training, development opportunities, and benefits, including gym access, discounts, wellbeing services, and flexible work locations across outer London.

Responsibilities

• Greet visitors and provide essential information.
• Manage reception duties and phone switchboard.
• Monitor building security and access control.
• Operate IT systems used in the facility.
• Coordinate mail, deliveries, and postings.
• Oversee car park arrangements and payments.
• Liaise with departments to ensure smooth front-of-house service.

Job description

About the Role:

The Customer Service Advisor role is crucial in our team, working with various departments to ensure efficient front-of-house operations and excellent customer service. This role is essential in managing reception duties, ensuring effective communication, and maintaining security protocols. As a Customer Service Advisor, your role will involve various tasks, each vital in providing our organisation’s smooth and hospitable operation while upholding our commitment to our visitors and staff. Your contributions will be crucial to the success of our department in the following ways:

Welcoming: Greet all persons arriving at the building, provide essential information, and efficiently redirect inquiries.

Security and Access Control: Monitor the entry and exit from the building, ensure proper access control, and manage the signing in and out of contractors and visitors.

IT Systems Management: Operate all relevant IT systems used in the facility, demonstrating proficiency and reliability.

Customer Service Management: Manage the telephone switchboard, ensuring prompt and courteous handling of calls.

Mail and Delivery Coordination: Receive, sort, and distribute post and deliveries, maintaining an organised system.

Financial Transactions and Reporting: Handle financial transactions, following cash handling procedures and performing cashing up as needed.

Emergency Services Coordination: Liaise with emergency services as necessary, ensuring timely and effective communication.

Security: Manage the issuing and return of keys, contributing to the facility’s overall security.

Collaboration: Work closely with different departments to facilitate a smooth-running front-of-house service.

Car Park Management: Oversee the car park arrangements, including recording registration numbers and handling payments.

Display Maintenance: Ensure reception displays are current, well-stocked, and visually appealing.

As an integral part of our team, your role as a Customer Service Advisor is vital in creating a welcoming environment and maintaining effective operational management at the front desk. Your diverse responsibilities and commitment to excellence are crucial to our success, showcasing our dedication to exceptional service and operational efficiency to our success reflecting our commitment to transparency, efficiency, and fiscal responsibility.

What we offer

At YMCA St Paul's Group, we prioritise improving diversity and inclusion in the workplace and our services. We value your authenticity and unique voice and encourage you to share your opinions.You will have the opportunity to be a catalyst for change by actively participating in our Employee Resource Groups.

You can learn, grow, and reach your full potential as a team member. We are committed to your development and will support your personal growth journey.Our comprehensive learning and development programme includes training, qualifications, and on-the-job experience, ensuring that you have the skills necessary for your role while offering continuous development and advancement opportunities.

In addition, you will have access to a range of benefits which will support you in mind, body, and spirit, which include:

• Free gym access across our sites.
• Discounts from major retailers and supermarkets.
• Free access to well-being and counselling services.
• The ability to work from a range of outer London work locations.
• Career development programmes to help you thrive.
• Family-friendly policies to help you balance work-life, including enhanced maternity pay.
• Life Assurance (permanent contracts only).

We are unable to provide visa sponsorship and can only accept applications from individuals who already have the right to work in the UK.

As this role involves working with vulnerable members of society including regulated activity, a Basic, Standard or Enhanced Criminal Disclosure will be required following a conditional offer. We are making people aware of this because with Enhanced disclosures, spent convictions may appear. However, if you were appointed, we will consider all circumstances before making a final decision.

Previous applications: If you have applied for a similar role within the last six months and were unsuccessful, we encourage you to consider whether your experience has developed further before reapplying.

Accessibility & adjustments: We are committed to making reasonable adjustments throughout the recruitment process. Please let us know in advance if you require any support to participate fully.

At YMCA St Paul’s Group, we actively promote equality of opportunity and are committed to creating an inclusive environment where everyone is treated with dignity and respect. We welcome applications from all backgrounds, communities, and industries, and value the diverse skills, experiences, and perspectives that make our workforce stronger.

The successful candidate will be expected to uphold and work in accordance with the Christian ethos and values of the YMCA.