Customer Service Representative - Service Advisor

Volvo; Inverness; On-site; GBP 20,000 - 30,000; Full time

Job summary

A global automotive company is seeking a Customer Service Representative in Inverness. This role involves managing customer relations, scheduling service appointments, and ensuring customer satisfaction. Ideal candidates are organized, friendly, and possess strong communication skills. The position offers a competitive salary and generous benefits such as significant holiday allowance and wellness programs.

Benefits

Maternity & Adoption Leave: 6 months full pay

Employee Assistance Programme

Pension scheme

Access to salary sacrifice EV car scheme

Generous holiday allowance: 25-30 days

Discounts on various purchases

Fitness perks: MyGym Discounts

Responsibilities

• Manage customer relations and reception area.
• Plan and schedule customer service appointments.
• Handle MOTs and service bookings.

Skills

Organised & methodical work approach

Friendly and helpful nature

Effective communication

Attention to detail

Negotiation skills

Calm and patient demeanor

Flexible and positive approach

Team-oriented

Basic knowledge of Word, Excel & Outlook

Job description

Customer Service Representative (CSR)

Location : Inverness

Salary : Competitive Salary

Shifts : 39 hours per week. 09.30-18.00 Mon-Thurs, 10.30-18.00 Fri

Your Responsibilities:

Customer Relations & Reception Management: Be the face of Volvo Group UK, offering exceptional service by managing the reception area and acting as the main point of contact for customers. Your friendly and professional demeanor will set the tone for every interaction.

Service Scheduling & Planning: Take charge of the planning and scheduling of customer service appointments, ensuring smooth operations by coordinating the workshop planner and customer service plans with precision.

MOT and Service Coordination: Handle the seamless booking of MOTs and both planned and unscheduled work in compliance with VOSA requirements, ensuring that every detail aligns with industry standards.

Communication & Updates: Keep customers in the loop by providing timely updates before, during, and after any work is completed. Maintain accurate records in the workshop planner and relevant systems to ensure smooth communication across teams.

Contract & Service Details: Update customers and workshop teams on contract types and work progress, proactively liaising between the two to ensure all incremental work is authorised promptly.

Job Documentation Accuracy: Ensure the accuracy of job documentation received from the workshop, reviewing it meticulously to ensure smooth billing and service completion.

Invoicing & Customer Satisfaction: At the point of vehicle collection, prepare and provide invoices to customers. Resolve any queries or objections quickly, maintaining a positive relationship. Follow up after the service to ensure customer satisfaction and address any concerns.

Administrative Support: Support the depot with various administrative tasks, contributing to the efficiency of the operation and ensuring every detail is managed with care.

Who are you?

• Be able to work in an organised & methodical manner in a fast moving environment
• Have a friendly and helpful nature with the desire to deliver excellent customer service
• To be able to effectively communicate to customers and colleagues
• To be able to identify customers’ needs & propose appropriate solutions
• Attention to detail
• Negotiation skills
• To be able to remain calm and patient in a dynamic business environment
• Flexible and positive approach to changing circumstances and changing priorities
• Team Oriented
• Basic knowledge of Word, Excel & Outlook applications & general computer literacy

What’s in it for you?

• Maternity & Adoption Leave 6 months full pay, moving to 6 months half pay | Paternity 2 weeks leave with a further 3 weeks in the first 3 years
• Employee Assistance Programme: Take advantage of our wellness, mindfulness, and counselling services to support your overall well‑being.
• Pension scheme.
• Access to salary sacrifice EV car scheme.
• Generous holiday allowance: Start with 25 days and watch it grow to 30 days with length of service, plus bank holidays.
• Employee Assistance Programme: Take advantage of our wellness, mindfulness, and counselling services to support your overall well‑being.
• Discounts on various purchases: Enjoy savings on shopping vouchers, cinema tickets, holidays, and travel.
• Fitness perks: Access MyGym Discounts and MyActive Discounts.

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

At Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people – to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.