Customer Service Manager

Tilly Sveaas; Greater London; On-site; GBP 60,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Small, creative & collaborative team

Job summary

Tilly Sveaas in London is seeking a Customer Service Manager to lead the evolution of our customer support. You will oversee the day-to-day function, manage our Customer Support Advisors and collaborate with our 3PL to deliver a seamless post-purchase experience.

You will partner with the Ecommerce & Trading Manager to improve the onsite customer journey and share insights with the CEO/Founder to influence product and process improvements.

Qualifications

• 4+ years’ experience in customer service within a premium or luxury ecommerce or retail brand.
• Previous experience managing a customer service team of 1 or more.
• Experience using and/or managing Gorgias (or a similar ecommerce support platform such as Zendesk).
• Good knowledge of Shopify and ecommerce customer journeys.
• Experience using automation, AI and customer service technology to improve efficiency.
• Excellent analytical skills with the ability to turn customer data into actionable insights.
• Outstanding communication skills and a genuine passion for customer experience.
• A continuous improvement mindset with strong management & organisational skills.

Responsibilities

• Lead the customer service function, ensuring every interaction reflects the Tilly Sveaas brand.
• Develop a customer-first culture focused on empathy, quality and resolution.
• Monitor customer satisfaction, including Trustpilot & YotPo reviews and implement initiatives to continually improve the customer experience.
• Own customer feedback, identifying trends and sharing actionable insights across the business.
• Lead the migration from Help Scout to Gorgias and configure to maximise automation and Shopify integrations.
• Forecast customer service demand and resource requirements during peak trading periods.

Skills

Leadership

Customer experience

Analytical skills

Communication

Process improvement

Project management

Team management

Cross-functional collaboration

Tools

Gorgias

Zendesk

Shopify

Help Scout

Job description

Founded in 2016, Tilly Sveaas is a fast-growing, founder-led jewellery brand with big ambitions and a small, dynamic team.

We're looking for a Customer Service Manager who believes exceptional customer experience is one of the most powerful ways to build brand loyalty. You'll lead the evolution of our customer support function, implementing new technology, refining processes and ensuring every customer interaction reflects the quality & ethos of our brand. This is both a strategic and hands-on role, ideal for someone who enjoys improving systems as much as delighting customers.

Reporting to the CMO, you'll work closely with our Head of Operations to oversee the day-to-day customer service function, manage our Customer Support Advisors and collaborate with our 3PL to deliver a seamless post-purchase experience. You'll also partner with our Ecommerce & Trading Manager to continually improve the onsite customer journey, while working closely with our CEO/Founder to share customer insights that help shape future products, processes and business decisions.

KEY RESPONSIBILITIES

Customer Experience

• Lead the customer service function, ensuring every interaction reflects the Tilly Sveaas brand.
• Develop a customer-first culture focused on empathy, quality and resolution.
• Monitor customer satisfaction, including Trustpilot & YotPo reviews and implement initiatives to continually improve the customer experience.
• Own customer feedback, identifying trends and sharing actionable insights across the business.

Technology & Optimisation

• Lead the migration from Help Scout to Gorgias.
• Configure Gorgias to maximise automation, macros, AI features and Shopify integrations.
• Continually optimise workflows, with support of AI tools, to reduce repetitive enquiries and improve first-contact resolution.
• Work closely with Ecommerce team to integrate customer service into the wider Shopify ecosystem.

Customer Service Operations

• Manage the day-to-day performance of the customer service team.
• Develop processes and workflows that improve efficiency while maintaining a premium service.
• Create and maintain customer service documentation, playbooks and knowledge articles.
• Establish KPIs and reporting around response times, resolution times & CSAT scores
• Forecast customer service demand and resource requirements during peak trading periods

Cross-functional Collaboration

• Partner with Marketing & Ecommerce to improve post-purchase communications and reduce customer friction.
• Work closely with Operations on fulfilment, shipping and returns processes.
• Collaborate with Product and Marketing to proactively address recurring customer queries.
• Support launches by ensuring the customer service team is fully prepared with training and resources around new product features etc.

Team Management

• Recruit, train and develop the customer service team.
• Coach team members to deliver exceptional customer experiences.
• Foster a positive, collaborative and high-performing culture.
• Set clear objectives and support ongoing professional development.

REQUIREMENTS

• 4+ years’ experience in customer service within a premium or luxury ecommerce or retail brand
• Previous experience managing a customer service team of 1 or more
• Experience using and/or managing Gorgias (or a similar ecommerce support platform such as Zendesk)
• Good knowledge of Shopify and ecommerce customer journeys
• Experience using automation, AI and customer service technology to improve efficiency
• Excellent analytical skills with the ability to turn customer data into actionable insights
• Outstanding communication skills and a genuine passion for customer experience
• A continuous improvement mindset with strong management & organisational skills

BENEFITS

• Competitive salary in line with experience
• Opportunity to be part of a small but impactful team that is highly creative & collaborative