Cost Management Coordinator - FTC, Fleet Physical Supply Chain

Amazon; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A global logistics company is seeking a Cost Management Coordinator for a 12-month Fixed Term Contract. You will support fleet programs, ensuring cost validation and efficient operations across Europe. The ideal candidate holds a Bachelor's degree and has solid experience in supply chain or cost control, with strong communication skills. This role is pivotal in managing vendor relationships and improving delivery processes.

Qualifications

• Experience in supply chain, inventory management, or cost control.
• High proficiency in spoken and written English.

Responsibilities

• Own recurring and non-recurring charges for the Amazon branded fleet.
• Ensure policy compliance and timely vendor payments.
• Review and validate FMC monthly cost submissions.

Skills

Cost control

Communication

Stakeholder engagement

Analytical skills

Vendor management

Education

Bachelor's degree or higher

Master's degree

Job description

Overview

The Fleet team within Amazon Logistics (last mile delivery operations) is looking for a Cost Management Coordinator (12-month Fixed Term Contract - FTC) to support with Amazon fleet programs (branded and short term rentals) cost validation process and execution in Europe. This role is part of our effort to improve how we fulfill and deliver orders to customers, ensuring timely, accurate, and cost-effective delivery experiences across Europe. Fleet is a visible program with stakeholders including suppliers, delivery service providers (DSP), and local authorities. This is a key role within the rapidly growing Amazon Logistics organization.

Responsibilities

• Own the recurring and non-recurring charges for the new and idle Amazon branded fleet in Europe, as well as the costs of short-term rental fleets deployed for High Volume Events.
• Ensure policy compliance, timely vendor payments, and budget utilization.
• Support accelerated cost processing, stronger vendor relationships and engagement, enhanced validation accuracy, broader stakeholder support, and standardized workflows.
• Interact with internal teams (finance, planning, central operations) and external providers (fleet management companies, rental suppliers).
• Coordinate weekly with the IN-Central Ops team to resolve invoice discrepancies, lead validation calls with suppliers, and ensure SLA compliance.
• Support PO modifications and closures, monitor Coupa ticket resolution (e.g., SIM cases), standardize cost templates, and check rate card updates between suppliers and Amazon to improve process efficiency and data accuracy.
• Review and validate FMC monthly cost submissions from Central Operations across all countries (idle and pre-deployment categories).
• Open rental purchase orders and coordinate with Central Operations on cost discrepancies to ensure timely escalation resolution.
• Lead the weekly rental invoice validation and escalation management with suppliers.
• Input Pre-Approval Spend (PAS) data into systems with correct financial codes and resolve submission blockers.
• Track Actuals vs. PAS monthly data, analyze deviations, and prepare Finance review inputs.
• Monitor and follow up on purchase order creation, modification, and closure workflows with suppliers.
• Participate in weekly/biweekly calls with suppliers to ensure PO status alignment and cost submission verification.
• Track approval chain finalization and Coupa validations, and follow up on tickets as needed.
• Manage monthly approval creation and uploads, ensuring SLA compliance and accurate documentation.
• Collaborate with FMCs to obtain updated rate cards and structure them for idle/pre-deployment cost validation.
• Standardize cost templates and optimize processes to reduce manual work and improve reporting efficiency.

About the team

The Fleet Delivery and Redeployment team belongs to the Fleet Procurement and Capacity vertical within EU Global Fleet & Products (GFP). We are responsible for the physical supply chain of all fleet programs (branded vans & cargo bikes, rentals). Our north star is to build a lean and unified supply chain for fleet programs, with end-to-end ownership of the fleet inventory.

Basic Qualifications

• Bachelor7s degree or higher
• Solid experience handling complex programs, ideally in supply chain / inventory management / cost control
• Experience aggregating information and communicating effectively to internal and external stakeholders
• Comfortable communicating and liaising with senior leadership
• High proficiency in spoken and written English

Preferred Qualifications

• Master degree
• History of teamwork and willingness to roll up ones sleeves to get the job done

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