Corporate Receptionist

Zs Associates; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid working model

Total rewards package

Job summary

ZS is seeking a Corporate Receptionist for its London office to manage front desk activities, visitor handling, travel arrangements, and internal coordination. The role requires strong communication, professionalism, and the ability to multitask in a dynamic global consulting environment.

In addition to office administration, responsibilities include supporting meeting setup, document preparation for client proposals, and coordinating with internal teams.

Qualifications

• Experience as a Front Desk Administrative Assistant in a professional services environment.
• Strong communication and interpersonal skills.
• Attention to detail and ability to work in a fast-paced environment.

Responsibilities

• Answer phones and greet visitors at the London office.
• Coordinate workspace reservations and travel logistics for visitors.
• Prepare and organize client proposals and presentations; manage documents.
• Support meetings with catering, rooms, and materials; handle invoicing & expenses reconciliation.
• Handle inquiries and coordinate with internal/external stakeholders.

Skills

Front desk reception

Customer service

Multi-tasking

Communication skills

Professional demeanor

Communication

Discretion

Education

A-level completion

Bachelor’s degree preferred

Tools

MS Office

SAP

Concur

Job description

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, we transform ideas into impact by bringing together data, science, technology and human ingenuity to deliver better outcomes for all. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client-first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning, bold ideas, courage and passion to drive life-changing impact to ZS.

We seek an experienced Corporate Receptionist professional who is organized and energetic, with superb interpersonal skills for our London office who is happy to have office presence 5 days per week.

Responsibilities:

• Front desk reception (answering phones, greeting visitors, handling incoming/outgoing mail/couriers and deliveries)
• Coordinate workspace reservations for visitors, as needed
• Prepare domestic travel logistics for visitors (hotels, airport transfer, etc.)
• Coordinate internal meetings/activities (i.e. scheduling and preparing conference rooms, catering, supply and material coordination, resetting rooms after meetings, etc.)
• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting support materials)
• Address problems and troubleshoot with internal and external stakeholders
• Handle special projects with demanding deadlines
• Office and kitchen supply management (inventorying, ordering and stocking)
• Stock and maintain inventory of office, printer, and meeting room equipment/supplies
• Stock and maintain inventory of kitchen and pantry supplies
• Maintain meeting room facilities
• Set up/breakdown meetings and events
• Distribute mail and packages
• Perform various kitchen duties (eg. run/unload the dishwasher, wipe down kitchen, etc.), as needed
• Reset and stock team rooms, phone rooms, and conference
• Log building maintenance and ID card requests
• Conduct Health & Safety checks and document them accordingly
• Attend/renew First Aid & Fire Marshall trainings and coordinate for the team
• Submit/file invoices and provide finance support (invoices, petty cash, office card reconciliation, expenses payments reconciliation)
• Assist with office events and service initiatives
• Hours are 8:00 am – 4:30 pm, Monday - Friday.

Qualifications:

• A-level completion required; post-secondary education or Bachelor’s degree preferred;
• Prior work experience as aFront Desk Administrative Assistant in a professional services environment;
• Prior customer service skill preferred;
• Computer fluency with MS Office (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;
• Strong oral and written communication skills;
• Professional appearance and demeanor with ability to exercise good judgment and discretion;
• Attention to detail, dependability/punctuality;
• Capable of working in a fast pace and demanding environment;
• Strong multi-tasking skills required;
• Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines

Working model:

Please note that due to the demands of this role, we will require you to be in the office 5 days per week. We are also unable to offer sponsorship for this position.

How you’ll grow:

• Cross-functional skills development & custom learning pathways
• Milestone training programs aligned to career progression opportunities
• Internal mobility paths that empower growth via s-curves, individual contribution and role expansions

Perks & Benefits:

At ZS, your growth matters. We offer a comprehensive total rewards package that supports your health and well-being, financial future, time away, and professional development. With robust skills-building programs, multiple career progression paths, internal mobility, and a deeply collaborative culture, you’ll have the opportunity to do meaningful work, expand your capabilities, and thrive as part of a global community. For details on total rewards in United Kingdom, visit ZS UK office locations | Where we work | ZS.

Hybrid working model:

We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.

Travel:

Travel is a requirement at ZS for client facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures.

Considering applying?

At ZS, we honor the visible and invisible elements of our identities, personal experiences, and belief systems—the ones that comprise us as individuals, shape who we are, and make us unique. We believe your personal interests, identities, and desire to learn are integral to your success here. We are committed to building a team that reflects a broad variety of backgrounds, perspectives, and experiences. Learn more about our inclusion and belonging efforts and