Corporate Governance Secretary

NHS National Services Scotland; Ayr; On-site; GBP 25,000 - 35,000; Part time

Job summary

A healthcare organization in Ayrshire is seeking two Corporate Governance Secretaries to provide high-level administrative support and minute-taking for Board Committees. Candidates should possess an HND in administration and experience in organizing meetings. The role requires excellent communication skills and proficiency in Microsoft Office, with a commitment to deliver actions within deadlines. Work involves 22.25 hours per week and may require flexible hours, including occasional evening work.

Qualifications

• Must have extensive experience of organizing meetings and taking minutes.
• Sound working knowledge of Microsoft Office Packages is essential.
• Knowledge of Board's governance framework and whistleblowing policy welcomed.

Responsibilities

• Provide dedicated administrative and minute secretary service to Board Committees.
• Compile agendas and papers for designated committees.
• Possibility of attending designated Board committee meetings throughout Ayrshire and Arran.

Skills

Excellent communication skills

Organizing meetings

Taking minutes

Managing multiple tasks

Working knowledge of Microsoft Office

Education

HND in administration or equivalent experience

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

Position:

Two Corporate Governance Secretaries based at Ailsa Hospital.

What you will do:

The Corporate Governance Secretaries will provide a high level, dedicated administrative and minute secretary service to designated Board Committees, in support of NHS Board meetings and workshops, Governance and Professional Advisory committees. You will work closely with Committee Chairs to compile Agendas and papers for designated committees, ensuring these are issued and published to meeting schedules. The roles also offer an opportunity to develop knowledge and skills in providing administration support for the Board’s whistleblowing process, policy management and corporate governance through support to the Head of Corporate Governance. The role may require attendance at designated Board committee throughout Ayrshire and Arran, therefore you must be able to meet the travel requirements of the post.

Knowledge, training and/or experience required to do the job:

With an HND in administration or equivalent administration or secretarial experience, you will have extensive experience of organising meetings and taking minutes at meetings. You will have excellent communications skills, both written and verbal. You will be able to deal effectively with a number of simultaneous tasks and have the ability, commitment and judgement to ensure that actions are delivered within deadlines. A sound working knowledge of Microsoft Office Packages is essential and knowledge of the Board’s governance framework and whistleblowing policy would be welcomed.

Hours:

Both posts – 22.25 hours per week. The split of working hours will be discussed with applicants with a 4 and 2 day, or 3 and 3 days split preferred. A degree of flexibility in working days/hours is required to ensure the Committee schedule can be covered and evening working may be required at a maximum of two evenings over a six-week period.

UK Driving Licence/Car Ownership:

A UK car licence/car ownership is essential to this role.

Contact:

Shona McCulloch, Head of Corporate Governance by email on [e-mail] or mobile [phone].

Additional Information for Overseas Candidates:

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack. It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form. The Recruitment Team are unable to answer individual queries at application stage about this, please visit here for further information.

Additional Information for All Candidates:

You should apply for this post by completing the application process on JobTrain. You should apply for this post by completing the application process on JobTrain. Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately. Please check your email regularly (including junk folders) and also your JobTrain account for updates.

Legal obligation regarding working rights:

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk.

No sponsorship for bank contracts:

We are unable to provide sponsorship for bank contracts.