Corporate Governance Officer

Oxford Health NHS Trust; Oxford; On-site; GBP 45,000 - 55,000; Full time

Job summary

Oxford Health NHS Trust is recruiting a Corporate Governance Officer to deliver comprehensive secretariat support to the Board, its Committees and the Council of Governors from our Oxford headquarters.

You will provide governance administration across the annual cycle, prepare minutes, terms of reference and reports, and work with senior stakeholders to strengthen governance and decision-making. Occasional meetings outside hours and in-person attendance are required.

Qualifications

• Understanding of Corporate Governance (Essential)
• Knowledge/understanding of Risk Management (Desirable)
• Relevant professional qualification, degree or equivalent experience in governance (Essential)
• Strong written skills, time management, organised, attention to detail (Essential)

Responsibilities

• Provide a professional secretariat service to designated Board Committees, the Council of Governors and other governance meetings.
• Develop and maintain annual meeting schedules, workplans, agendas and action trackers.
• Attend meetings and prepare accurate minutes and records of decisions.
• Maintain corporate registers and governance records (e.g., registers of interests, gifts and hospitality, seal).
• Provide high-quality administrative and advisory support to the Chair and senior governance leads.

Skills

Written skills

Time management

Organised

Attention to detail

Education

Governance qualification

Job description

Job summary

We are recruiting for a Corporate Governance Officer to join our team at Oxford Health and deliver comprehensive secretariat support to the Board of Directors, its Committees and to the Council of Governors. We are looking for a person with a strong interest in Corporate Governance.

You will be based within our Corporate Affairs Directorate at our headquarters in Oxford, working closely with another Corporate Governance Officer and senior leads in the directorate. You will be supporting our Board and senior team to deliver our objectives in corporate governance, risk management and committee and secretariat functions. You will use your significant organisational and communication skills to coordinate and support committee meetings, events and collate reports across the annual business cycle. Key written deliverables will include committee workplans, minutes and action logs, committee documents e.g. terms of reference and committee annual reports.

You will be working with a variety of senior stakeholders across the Trust including the Board of Directors therefore you will need to be confident working with others and have discretion, tact and diplomacy skills to navigate sensitive and complex information.

If you have experience in corporate governance or related roles, we would like to hear from you.

Main duties of the job

• Provide a professional secretariat service to designated Board Committees, the Council of Governors and other senior level governance meetings, ensuring meetings are effectively planned, administered and documented.
• Develop and maintain annual meeting schedules, workplans, agendas and action trackers to support delivery of the Trust's governance and assurance processes.
• Attend meetings and prepare accurate, concise minutes and records of decisions, ensuring actions are monitored and completed.
• Maintain corporate registers and governance records, including registers of interests, gifts and hospitality, use of seal and other statutory records.
• Provide high-quality administrative and advisory support to the Chair, Non-Executive Directors and senior governance leads as required.

About us

Oxford Health delivers physical, mental health and social care services across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our vision is "Outstanding care delivered by an outstanding team", and our values are Caring, Safe and Excellent.

We are proud to offer a supportive working environment with opportunities for career progression, learning and development, generous annual leave, pension benefits, wellbeing initiatives and staff networks

Please note that this role will require us to undertake a DBS check as a part of your onboarding.

Job description

You will be expected to be a trusted member of the Corporate Governance team, ensuring Board, Committee and Trust business is managed efficiently, professionally and to the highest standards. Success in the role is demonstrated through well-organised governance processes, high-quality meeting support, accurate records, timely delivery of actions, and constructive relationships with Board members and other senior stakeholders. You will proactively identify improvements, solve problems and help strengthen the Trust's governance and decision-making arrangements.

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the 'supporting statement' element of your application to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. Flexible working is available, but the role requires in-person attendance at different Trust sites on a frequent basis and occasional attendance at meetings outside normal working hours.

Person Specification

Knowledge

Essential

• Understanding of Corporate Governance

Desirable

• Knowledge/understanding of Risk Management

Qualifications

Essential

• Relevant professional qualification, degree or equivalent relevant experience gained within a governance environment

Skills

Essential

• Strong written skills, time management, organised, attention to detail

Experience

Essential

• Corporate Governance experience supporting Boards/Committees/other governing bodies
• Experience of handling highly confidential/sensitive/complex information

Desirable

• Experience of governance in NHS, public sector or other regulated organisations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust

Address

Littlemore Mental Health Centre

Sandford Road

Oxford

OX4 4XN

United Kingdom