Corporate Administration Officer

Kanadevia Inova; Farnborough; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A Green Tech company in Farnborough seeks a Board Administration & Governance professional to support governance and reporting for its subsidiaries. This role involves scheduling board meetings, preparing documentation, and ensuring compliance with corporate governance standards. The ideal candidate holds a law degree or paralegal certificate and has prior experience in board support roles. The position is full-time with a blend of office and remote work options.

Benefits

Annual salary review

Pension scheme

Private medical and dental insurance

Qualifications

• Prior experience in a governance or board support role, preferably international.
• Strong attention to detail and discretion in handling confidential info.

Responsibilities

• Schedule and coordinate meetings of the Boards of Directors.
• Prepare and distribute board packs and meeting documentation.
• Ensure compliance with governance frameworks and policies.

Skills

Excellent organisational skills

Strong knowledge of corporate governance

Exceptional written and verbal communication

Attention to detail

Proficiency in Microsoft Office Suite

Education

Law degree (LLB) or paralegal certificate

Job description

We are seeking a highly organized and detail-oriented professional to support the Boards of Directors of a number of group subsidiaries with both governance and reporting requirements.

The successful candidate will be responsible for supporting all board-related activities and compliance with corporate governance standards. The position will act as a central point of contact for directors and the group corporate legal team.

This position will be based in our Farnborough UK office with home working days available as agreed.

You will need to already have the legal right to work in the UK.

Key responsibilities

Board Administration & Governance

• Schedule and coordinate meetings of the Boards of Directors of a group of subsidiaries across various legal jurisdictions.
• Liaise with directors, senior executives and other internal stakeholders to ensure timely preparation for meetings.
• Prepare, collate and distribute board packs, agendas and supporting documentation.
• Attend board meetings; take accurate and comprehensive minutes.
• Draft and circulate board and shareholder minutes and resolutions ensuring accuracy and compliance with governance standards.
• Maintain complete and accurate corporate records, statutory registers, governance documents as well as the group's legal entity management tool.

Governance & Compliance

• Ensure compliance with relevant corporate governance frameworks, policies and regulatory requirements.
• Support the implementation and monitoring of best practices in governance.
• Assist with annual statutory filings and regulatory submissions.

Qualifications

Skills & Qualifications

• Law degree (LLB) or a paralegal certificate / diploma.
• Prior experience in a governance, company secretarial or board support role preferably in an international environment.
• Strong knowledge of corporate governance frameworks and best practices.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Exceptional written and verbal communication skills; ability to draft high-quality minutes and resolutions.
• Strong attention to detail and discretion in handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Personal Attributes

• Professional, diplomatic and confident when engaging with others.
• Self‑motivated and proactive with the ability to work independently and as part of a team.
• High level of integrity and commitment to corporate governance excellence.

Additional Information

• Annual salary review and bonus award.
• Pension scheme, life insurance and disability insurance.
• Private medical and dental insurance.
• Team‑oriented working atmosphere in an international Green Tech company.

For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.

Remote Work: No

Employment Type: Full‑time

Key Skills

• Administrative Functions
• Office supplies
• Personnel Matters
• Records Management
• Office Procedures
• Space Management
• Daily Operations
• Administrative Policies
• Personnel Management
• Administrative Services
• Interpersonal skills
• Telephone Calls
• Travel Arrangements
• Administrative Procedures
• Word Processing