Coordinator, Talent Casting & Recruitment

ted; Milton Keynes; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading talent management firm in the UK is seeking a Coordinator for Talent Casting & Recruitment to provide administrative support for global talent divisions. The ideal candidate will have at least 2 years of administrative experience in the entertainment industry, excellent interpersonal skills, and a strong attention to detail. This full-time role offers competitive salary, pension, flexible working options, and a range of employee benefits.

Benefits

Competitive Salary

Company Pension

25 days paid holiday

Paid parental leave

Flexible working

Employee Assistance and Wellbeing Program

Qualifications

• Minimum of 2 years of experience in an administrative support role within the entertainment industry.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office Suite and experience with talent/casting software.

Responsibilities

• Provide administrative support to the Talent Casting & Recruitment team.
• Manage and maintain talent databases.
• Serve as the primary point of contact for talent candidates.
• Coordinate auditions, casting calls, and follow-up auditions.
• Assist in planning and executing auditions and industry events.

Skills

Administrative support experience

Interpersonal skills

Organizational skills

Attention to detail

Ability to work under pressure

Microsoft Office proficiency

Passion for entertainment

Job description

JOB DETAILS

Job Title: Coordinator, Talent Casting & Recruitment

Reports To: Senior Director Talent Casting and Recruitment

Working Hours: Normal office hours are 09:30 to 17:30, Monday – Thursday, 09:30 to 17:00 Friday

Place of Work: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU

Other: Full Time

Overview

The Coordinator, Talent Casting & Recruitment will provide essential administrative support to the Talent Casting & Recruitment team for both our Guest Act and Resident talent divisions on a global scale. This role requires a highly organized and detail-oriented individual who can manage various administrative tasks and coordinate effectively with internal and external stakeholders. Due to the nature of our business, you may be required to work outside of normal office hours/days.

Key Tasks

Administrative Support

• Manage and maintain talent databases and systems, ensuring accurate and up-to-date information.
• Prepare reports and presentations related to casting and recruitment activities as required.
• Handle administrative tasks such as requesting travel, expense tracking, preparing immigration movements, and talent scheduling.
• Assist in the preparation and execution of talent contracts and agreements, ensuring all documentation is complete and accurate.
• Liaise with the Finance team regarding timely payments and queries.

Talent Management

• Serve as the primary point of contact for talent candidates throughout the casting & recruitment process.
• Provide timely communication and feedback to candidates regarding their status.
• Maintain detailed and organized records of candidate interactions and progress in the TCR system.
• Complete weekly act check offs.

Collaboration & Coordination

• Work closely with the Guest Act and Resident talent divisions to understand their specific talent needs and requirements.
• Conduct research and attend showcases as required to expand our Guest Act portfolio.
• Attend in-person auditions for Resident talent assisting Casting Directors with management of these auditions.
• Assist in coordinating auditions, casting calls, and following up with prospective talent.
• Schedule and organize callbacks and follow-up auditions as needed.

Event Coordination

• Assist in the planning and execution of auditions, showcases, and industry events.
• Coordinate logistics for industry events and showcases, including venue booking, travel arrangements, and accommodation for team members as needed.
• Ensure smooth operation and successful execution of events by handling on-site coordination and troubleshooting.

Continuous Improvement

• Stay current with industry trends and best practices in casting and recruitment.
• Work with Director, Guest Acts to develop skills as a Booker to provide sufficient coverage direct with client.
• Provide recommendations for process improvements and innovative strategies to enhance administrative efficiency.
• Participate in team meetings and contribute ideas for improving the casting and recruitment process.

Qualifications & Skills

• Minimum of 2 years of experience in an administrative support role within the entertainment industry.
• Excellent interpersonal and communication skills.
• Highly organized with strong attention to detail.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite and experience with talent/casting software.
• Passion for the entertainment industry and supporting talent acquisition processes.

Company Benefits

• Competitive Salary
• Company Pension
• 25 days paid holiday excluding Bank Holidays
• Paid parental leave & childcare support policy
• Computer (Mac/Windows)
• Company Phone Program
• Flexible working (office/remote)
• Employee Assistance and Wellbeing Program
• Childcare Support Policy
• Employer Sponsored Vision Program

Please Note: While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.

Diversity And Inclusion

DIVERSE IS WHO WE ARE
Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements. So, bring all of who you are, no questions asked.