Coordinator

Sigma; West Yorkshire; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading facilities provider in West Yorkshire seeks a Project Coordinator to manage inbound stock logistics, maintain inventory systems, and communicate with suppliers. The ideal candidate will have excellent organizational skills, attention to detail, and proficiency in IT, particularly Excel. Benefits include 25 days holiday, hybrid working opportunities, and various employee support programs.

Benefits

25 days holiday plus bank holidays

Birthday leave

Opportunity for hybrid working

Employee Assistance Programme

Healthshield cash plan

Qualifications

• Crucial attention to detail for accurate stock records.
• Strong organization and time management skills.
• Effective communication with suppliers and internal teams.

Responsibilities

• Coordinate inbound stock activity and supplier bookings.
• Manage and maintain the warehouse management system.
• Schedule deliveries and coordinate transportation.

Skills

Attention to Detail

Organisation & Time Management

Communication Skills

Problem-Solving

IT Proficiency

Teamwork & Collaboration

Numeracy

Proactive attitude

Resilience

Job description

WE ARE LOOKING FOR A PROJECT COORDINATOR

Number of Roles: 1 | Division: Facilities | Location: Bradford (ECC)

Sigma are experts at transforming commercial space. With over 20 years’ experience operating in the fast-paced and dynamic retail sector, Sigma provide a true end-to-end service; from store construction and consolidation to fixture procurement, projects, and mechanical & electrical installation.

Ranked in the top 10% of the 2019 Sunday Times International FastTrack 200 awards, we’ve been acknowledged as being one of Britain’s fastest growing private companies.

It’s our people that make us who we are, and we are proud to have some of the most experienced, knowledgeable, passionate, and dedicated individuals within our industry, at every level in our business. Sigma is committed to creating a diverse environment and is proud to be an equal opportunities employer.

Outline of role

To ensure the efficient and accurate control of warehouse stock, while managing supplier inbound bookings, coordinating transport logistics, and the ordering of equipment and supplies. The role supports smooth warehouse operations by maintaining inventory integrity, ensuring timely deliveries, and facilitating the availability of essential resources, all while upholding high standards of communication, organisation, and compliance.

Main Responsibilities

• Coordinating the day-to-day inbound stock activity
• Managing and maintaining the WMS and stock inventory
• PI and stock count issue and investigation
• Ordering equipment
• Arranging transport

Stock Control & Inventory Management

• Monitor stock levels and ensure accurate records.
• Conduct regular stock checks and audits.
• Investigate and resolve stock discrepancies.

Inbound Supplier Bookings

• Schedule and confirm deliveries with suppliers.
• Coordinate delivery times to avoid congestion and ensure smooth operations.
• Maintain accurate booking logs and supplier communication records.

Transport Coordination

• Liaise with transport providers to arrange inbound and outbound shipments.

Ordering Equipment & Supplies

• Identify equipment needs.
• Raise purchase orders and track deliveries.
• Maintain supplier relationships.

System & Data Management

• Use warehouse management systems (WMS) software to update stock movements.
• Generate reports on stock levels, supplier performance, and transport efficiency.

Knowledge And Skills Required

• Attention to Detail - Crucial for accurate stock records and booking schedules.
• Organisation & Time Management - Managing multiple suppliers, deliveries, and equipment orders.
• Communication Skills - Clear and professional interaction with suppliers, transport providers, and internal teams.
• Problem-Solving - Ability to resolve delivery issues, stock discrepancies, or equipment delays.
• IT Proficiency - Excel experience (Pivots tables, Lookups)
• Teamwork & Collaboration - Working closely with warehouse staff, suppliers, and logistics teams.
• Numeracy - For stock counts, order quantities, and reporting.
• Proactive attitude - Anticipates potential issues (e.g., delivery delays, stock shortages) and takes early action.
• Resilience - Maintains focus and professionalism under pressure.

Qualifications

• System & Data Management

Benefits

• 25 days holiday plus bank holidays
• A day’s ‘birthday leave’ to be taken within your birthday month
• Opportunity to buy or sell up to 3 days holiday*
• Opportunity for hybrid working*
• Ability to participate in the Octopus EV salary sacrifice scheme*
• Ability to participate in the Cycle to Work Scheme*
• Employee Assistance Programme
• Healthshield cash plan with discounts on high street stores
• Free external financial advice – offering support for mortgages, pensions and insurances
• Enhanced family friendly pay*
• Free tea, coffee and fruit on all sites
• Subject to eligibility

Opportunity to be involved with

• Group Colleague Board
• Quarterly Corporate Events/Charity Involvement

Sigma is committed to providing colleagues with opportunities to progress their career, supported by a range of training and development activities and interventions.

If you think you’ve got what it takes to join our growing, winning team we’d love you to hear from you.