Contracts Administrator

Londinium Recruitment; Guildford; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A building services provider is seeking a Contracts Administrator with experience in MEP environments. The role involves managing maintenance contracts, supporting operations, and coordinating resources. The ideal candidate will be proficient with Joblogic and have strong communication skills. This is a full-time position with a competitive salary of £30,000 - £40,000, including a travel allowance and benefits.

Benefits

Site travel allowance

Ongoing training and development

Potential for long-term progression

Qualifications

• 2-3 years’ experience in an administrative, coordination, or support role.
• Competent user of Joblogic or similar CAFM system.
• Sound understanding of MEP services and maintenance workflows.

Responsibilities

• Support the day-to-day management of maintenance contracts.
• Operate Joblogic to manage job sheets and service updates.
• Track and coordinate schedules and ensure accurate logging.

Skills

2-3 years’ experience in an administrative role

Competent user of Joblogic or similar CAFM system

Sound understanding of MEP services

Proficient with MS Office

Strong attention to detail

Excellent communication skills

Ability to work independently and in a team

Education

Technical diploma or degree in Building Services or related field

Tools

Joblogic

MS Office (Excel, Outlook)

Job description

Job Title: Contracts Administrator (CAFM/MEP Support)

Location: Central London (with hybrid working, including office base in Surrey)

Employment Type: Full-Time

Salary: £30,000 - £40,000 DOE + site travel allowance + package

Reports To: Operations Leadership Team

Position Overview

An opportunity has arisen for a proactive and well‑organised Contracts Administrator to join a growing building services and maintenance provider. This role is ideal for someone with experience in MEP (Mechanical, Electrical & Plumbing) environments and a strong working knowledge of CAFM systems—particularly Joblogic, though training will be provided for the right candidate. The role will involve supporting contract operations across multiple live sites, assisting with planning, scheduling, documentation, and liaising with both site teams and clients to ensure high standards of service delivery.

Key Responsibilities

• Support the day‑to‑day management of planned and reactive maintenance contracts.
• Operate Joblogic (or similar CAFM/CMMS platform) to manage job sheets, asset records, compliance checks, and service updates.
• Track and coordinate PPM schedules and reactive works, ensuring accurate and timely logging of all activities.
• Prepare internal and client‑facing reports, trackers, and project documentation.
• Liaise with site engineers, subcontractors, and suppliers to coordinate resources and ensure contract obligations are met.
• Assist with procurement, material ordering, and cost tracking.
• Maintain digital and hardcopy contract documentation including RFQs, POs, invoices, and timesheets.
• Provide professional support for client communication and live service desk escalations (including emergency call‑outs).
• Ensure compliance with health & safety and regulatory documentation requirements.

Candidate Requirements

• 2-3 years’ experience in an administrative, coordination, or support role within FM, M&E contracting, or building services.
• Competent user of Joblogic or similar CAFM system (e.g., Concept, Maximo, Planon).
• Sound understanding of MEP services and maintenance workflows.
• Proficient with MS Office (especially Excel, Outlook) and digital documentation tools.
• Strong attention to detail, with the ability to manage multiple priorities and deadlines.
• Excellent communication skills and professional approach to client and internal liaison.
• Ability to work both independently and as part of a fast‑paced team.

Desirable Qualifications

• Technical diploma or degree in Building Services, FM, Mechanical/Electrical Engineering, or related field.
• Experience working in a live building maintenance environment or with reactive/emergency service coordination.
• Familiarity with compliance processes and contract support documentation.

Working Conditions & Benefits

Hybrid role: Based between Central London sites and a Surrey HQ.

Occasional travel to active client sites (travel allowance provided).

Competitive salary: £30,000‑£40,000 DOE.

Benefits: Site travel allowance, ongoing training and development (including Joblogic), potential for long‑term progression within a growing business.

Full‑time, permanent role with immediate start available.