Contract Support Coordinator

Elite Sourcing; Ruislip; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic operations firm in the UK is seeking a Contract Support Coordinator to facilitate communication and ensure project delivery. The ideal candidate will have over 2 years of relevant experience, strong organisational skills, and a proactive mindset. Responsibilities include project setup, client communication, and compliance management. Apply if you're detail-oriented and ready to enhance operational efficiency.

Qualifications

• 2+ years’ experience in contract coordination, administration, or project coordination.
• Confidence in using software for project management.
• Willingness to learn about M&E, maintenance, engineering, or facilities management.

Responsibilities

• Set up new projects and maintain client records.
• Manage enquiries, updates, and project handovers.
• Report on performance and monitor contract status.

Skills

Strong communication skills

Excellent organisation

Attention to detail

Problem-solving

Tools

Microsoft Office

CRM systems

Project management systems

Job description

We’re looking for a Contract Support Coordinator who thrives on structure, communication, and keeping everything running like clockwork. If you enjoy being the hub of activity, solving problems before they appear, and supporting engineering teams to deliver exceptional work, this Contract Support Coordinator position might be exactly what you’ve been looking for.

As our Contract Support Coordinator, you’ll be the link between clients, engineers, suppliers, and the wider operations team. You’ll ensure every project is accurately set up, scheduled correctly, and delivered on time. From managing enquiries and issuing quotations to planning resources, logistics, and maintaining compliance, the Contract Support Coordinator is central to every job from start to finish.

This role suits someone who is organised, calm under pressure, confident working with systems and data, and comfortable building relationships across multiple teams. In short, a Contract Support Coordinator who takes ownership, communicates clearly, and keeps projects running smoothly.

What you’ll be doing as a Contract Support Coordinator :

• Setting up new projects, maintaining accurate client records, and scheduling engineers, subcontractors, fleet, and logistics.
• Being the go-to person for contract enquiries, updates, quotations, reports, invoices, and project handovers.
• Managing maintenance schedules, chasing approvals, coordinating resources, and supporting engineering teams across disciplines.
• Maintaining contract compliance, documentation, certificates, RAMS, training records, and client portals.
• Reporting on performance, monitoring contract status, and continuously improving operational processes and systems

You’ll be great in this Contract Support Coordinator role if you have :

• 2+ years’ experience in contract coordination, contract administration, project coordination, scheduling or similar.
• Strong communication skills with clients, engineers, suppliers, and internal teams.
• Excellent organisation, attention to detail, and the ability to manage multiple priorities at once.
• Confidence using Microsoft Office plus experience with CRM, job management, or project systems.
• A proactive approach to problem-solving and process improvement.
• Knowledge of M&E, maintenance, engineering or facilities management (or a willingness to learn fast).

If you’re an organised, proactive, detail-focused Contract Support Coordinator ready to take the lead on smooth delivery, client communication, and operational efficiency, we’d love to hear from you.

Apply today and bring your coordination skills to where they really matter.

Monday to Friday, 8 : 00–17 : 00 | 42.5 hours per week