Contract Management Specialist

AVEVA; Cambridge; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A global industrial software leader is seeking a Contract Management Specialist to handle contract preparation and management for sales activities. The role requires attention to detail, strong organizational skills, and effective communication with various stakeholders to ensure compliance with contracting policies. Ideal candidates hold a Bachelor's degree or equivalent experience and possess proficiency in tools like Microsoft Office and Salesforce. The position offers benefits including flexible work and professional development opportunities.

Benefits

Flexible benefits fund

Emergency leave days

Private medical insurance

Education assistance program

28 days annual leave (+ bank holidays)

Qualifications

• Significant experience in commercial contracts management and administration.
• Fluent in written and spoken English.
• Proficiency in other languages is desirable.

Responsibilities

• Prepare and manage contracts related to sales activities.
• Ensure compliance with company's contracting guidelines.
• Assist in drafting standard contracts and related documents.

Skills

Strong organizational skills

Attention to detail

Excellent communication skills

Time-management skills

Proactive approach

Education

Bachelor's degree in relevant field or equivalent experience

Tools

Microsoft Office (Word, Excel, Outlook)

Salesforce

SharePoint

Acrobat

DocuSign CLM

Job description

Contract Management Specialist

AVEVA is creating software trusted by over 90% of leading industrial companies.

Location

Cambridge (hybrid)

Role

Full time

The Contract Specialist is a member of the AVEVA Contract Management (CM) team and will be responsible for the preparation and management of standard contract documents related to the sales activities of the company from start (generation of a contract request) to finish (contract signature and archiving). The CM team is involved throughout the quote‑to‑fulfilment process and is responsible for coordinating with other stakeholders such as Sales, Legal Counsel, Trade Compliance, Finance, Order Entry, Deal Desk and Fulfilment teams to ensure contracts are delivered as per business deadlines and in compliance with AVEVA’s policies.

We are looking for a Contract Specialist who has excellent attention to detail, strong communication skills and knowledge of contractual and legal terminology. The role is part of the EMEA CM team and will be based in Madrid (Spain) supporting various parts of the EMEA region as may be assigned from time to time.

Please note that while this position reports into the Legal Department this is not a lawyer / attorney / counsel position.

Responsibilities

• Assist in the preparation and management of contracts related to the sales activities of the company ensuring all documents are accurate, compliant and delivered in the required timeframe.
• Ensure compliance with AVEVA’s contracting guidelines, policies, protocols and process.
• Build and maintain strong relationships with AVEVA’s Sales team and other members of the Legal team as well as any other relevant functions and departments to ensure alignment and collaboration.
• Handle queries from internal teams and external stakeholders providing timely responses with the supervision of senior team members if required.
• Support Trade Compliance, Credit Check, bidding and prequalification and any other relevant activities in AVEVA’s quote‑to‑fulfilment process.
• Facilitate the signature of standard contracts by all parties.
• Store all working papers and signed documents in the corresponding archives including the inclusion of any references and metadata.
• Draft, prepare and edit (under supervision of Legal and other senior members of the Contract Management team) documents such as Non‑Disclosure Agreements (NDAs), Termination Letters, Novation Letters, Price Escalation notifications etc.
• Support with various administrative tasks as may be assigned.

Skills & Qualifications

Ideal skills

• Bachelor’s degree and hands‑on experience in commercial contracts management and administration. Significant years of relevant experience will be considered in lieu of a bachelor’s degree.
• Strong organizational, prioritization and time‑management skills.
• Energetic, proactive attention to detail and a strong team player.
• Excellent communication skills with a professional and client‑focused approach.
• Excellent command of spoken and written English.
• Experience with Microsoft Office (Word, Excel, Outlook etc.).

Desired skills

• Proficiency in other languages (French and Italian) are desirable.
• Familiarity with IT tools such as Salesforce, SharePoint, Acrobat and DocuSign CLM.
• Legal background will be a plus (no degree in Law is required).

Benefits

Flexible benefits fund, emergency leave days, adoption leave, 28 days annual leave (+ bank holidays), pension, life cover, private medical insurance, parental leave, education assistance program.

It is possible that we are hiring for this position in multiple countries; the above benefits apply to the primary location. Specific benefits vary by country but our packages are similarly comprehensive.

Working

By default employees are expected to be in their local AVEVA office three days a week but some positions are fully office‑based. Roles supporting particular customers or markets are sometimes remote.

Hiring process

Interested? Get started by submitting your cover letter and CV through our application portal. AVEVA is committed to recruiting and retaining people with disabilities. Please let us know in advance if you need reasonable support during your application process.

About AVEVA

AVEVA is a global leader in industrial software with more than 6500 employees in over 40 countries. Our cutting‑edge solutions are used by thousands of enterprises to deliver the essentials of life such as energy infrastructure, chemicals and minerals safely, efficiently and more sustainably.

We are committed to embedding sustainability and inclusion into our operations, our culture and our core business strategy. Learn more about how we are progressing against our ambitious 2030 targets.

Equal Opportunity

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business. AVEVA provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process please notify your recruiter. Determinations on requests for reasonable accommodation will be made on a case‑by‑case basis.

Requires all successful applicants to undergo and pass a drug screening and comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third‑party personal data may involve additional background check criteria.