Contract Data Management Administrator

Lumina Energy; Oxford; Remote; GBP 25,000; Full time

Job summary

A leading energy solutions company is seeking a Contract Data Management Administrator to ensure smooth and accurate delivery of contract renewals. The role requires experience in fast-paced administrative settings and expertise in Microsoft Office. Responsibilities include managing contract data, responding to queries, and supporting contract managers. A competitive salary and benefits are offered.

Benefits

25 days annual leave plus birthday off

Life assurance cover (4x salary)

Pension scheme with 4% employer contribution

Retail and gym discounts

Health cash plan

Cycle to work scheme

Qualifications

• Proven experience within a corporate, fast‑paced administrative role.
• Experience managing multiple mailboxes and handling a high volume of phone calls.

Responsibilities

• Ensure all contract data is accurate, complete, and up to date.
• Support Contract Managers in supplier and client meetings as required.
• Respond to report and data requests accurately.

Skills

Strong knowledge of Microsoft Office applications

Excellent interpersonal and communication skills

Attention to detail

Education

GCSE in English and Mathematics

Tools

OPTIMiSe

Job description

Location: Remote/Oxford, Oxfordshire
Salary/package: £24,309.07 per annum
Contract type: Permanent
Hours: Full time, 37 hours per week

Join the Lifecycle Management Group as a Contract Data Management Administrator and play a key role in ensuring the smooth and accurate delivery of contract renewals. This is a great opportunity to build strong relationships, develop expertise in contract data management, and thrive in a supportive, fast-paced environment.

Who we are

Lifecycle Management Group, part of Commercial Services Group (CSG) provides intelligent procurement and contract management solutions to public and private sector organisations. At Lifecycle, we pride ourselves on being customer‑led, insight‑driven, and agile. You’ll be joining a collaborative team that works hard to deliver smart, cost‑effective outcomes for our clients.

Why this role matters

This role is key to maintaining accurate and effective contract records that support the wider team and enhance service delivery. The successful candidate will ensure data quality, support contract renewals, manage supplier queries and provide administrative support across the business. It’s a varied role with plenty of opportunity to learn new skills and make a meaningful contribution.

What you’ll be doing

• Ensure all contract data is accurate, complete, and up to date.
• Manage shared inboxes efficiently and prioritise workloads effectively.
• Investigate, manage, and present opportunities to secure credits where applicable.
• Build, manage, and develop relationships with stakeholders and suppliers.
• Maintain accurate use of the contract management system (OPTIMiSe).
• Respond to report and data requests accurately and within agreed timeframes.
• Support Contract Managers in supplier and client meetings as required.
• Handle client and supplier queries promptly and professionally.
• Maintain and update databases (e.g., SRM) with accurate, timely data entry.
• Prioritise daily activities to meet deadlines and deliver business objectives.

What we’re looking for

• GCSE (or equivalent) in English and Mathematics
• Proven experience within a corporate, fast‑paced administrative role.
• Strong knowledge of Microsoft Office applications, particular Outlook, Word and Excel.
• Experience of managing multiple mailboxes and handling a high volume of phone calls.
• Excellent interpersonal and communication skills, both verbal and written.
• Strong attention to detail when writing and checking documents to minimise errors and maximise quality.

What you’ll get in return

• Salary of £24,309.07 per annum.
• 25 days annual leave, plus your birthday off.
• Life assurance cover (4x salary).
• Pension scheme with 4% employer contribution.
• Additional benefits including retail and gym discounts, health cash plan and cycle to work scheme.
• Volunteer days and access to a comprehensive wellbeing programme.
• Tailored learning and development support with real opportunities to progress.

Why CSG?

Commercial Services Group (CSG) is the UK’s largest local authority‑owned trading company (LATCO), generating over £800 million in revenue and supporting 16,000 education and public sector customers worldwide. With more than 1,800 employees across the UK, France, Dubai and Bangkok, we are working towards becoming the global leader in education and public sector solutions. We are expanding rapidly, with annual growth of around 25 percent, supported by a blend of organic development, acquisitions and strategic partnerships. Our 33 trading businesses deliver a wide range of services including education management, IT, HR, legal, energy, procurement and supplies. CSG is wholly owned by local authorities, and a significant proportion of our profits is reinvested into frontline public services. Over £77 million has already been returned, reflecting our commitment to combining commercial performance with meaningful social impact.

Inclusion & Accessibility

We are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We encourage applications from suitably qualified people of all backgrounds.

We are committed to providing reasonable adjustments throughout our application and interview process; please let us know if you require any.