Consulting Ops Lead — Pharma Quality & Compliance

GxPAssure Ltd.; United Kingdom; Remote; GBP 35,000 - 40,000; Full time

Benefits offered by this job

12-month fixed-term contract

Remote working with equipment

Pension and private healthcare

25 days holiday

Job summary

GxPAssure Ltd. is seeking a Consulting Operations Manager to run the operational engine of the consultancy, supporting the CEO and client teams.

The role focuses on contract development, onboarding, scheduling, and travel logistics for a network of consultants in the pharma quality and compliance space. The position is remote/home-based across the UK with occasional travel, a 12-month fixed-term contract with potential to convert to permanent, and a salary of £35,000–£40,000 depending on

Qualifications

• At least three years in an operations, contracts, project-coordination or senior administration role in a professional-services, consultancy, recruitment or life-sciences environment.
• Experience preparing and administering contracts from templates and maintaining a contract register.
• Experience coordinating external contractors or consultants, including onboarding and scheduling.
• Confident with numbers: timesheets, expenses, invoicing and reconciliations; experience with an accounting or project system.
• Excellent written and spoken English and a professional telephone and email manner.

Responsibilities

• Turn agreed proposals into contracts on our templates (master service agreements, statements of work, change orders), route them for review and signature, and keep the contract register current.
• Prepare and track consultant working agreements and confidentiality agreements; onboard new consultants, including background and right-to-work checks.
• Be the day-to-day point of contact for our consultant network: availability, scheduling, briefings, kick-off and close-out.
• Arrange travel, visas, accommodation and logistics for consultants and the CEO, including overseas audits and inspections.
• Manage the general enquiries inbox and phone line, route new enquiries to the client team promptly, and look after the day-to-day service needs of live engagements.
• Run the monthly cycle: timesheets, expenses, consultant invoices, client invoicing and receivables.
• Keep our business systems clean and current, and build and maintain the operations manual.
• Support the CEO with diary and meeting preparation.

Skills

Contract management

Operations coordination

Invoicing & accounting

Travel planning

CRM / MS 365

English communication

Tools

CRM systems

E-signature tools

Cloud accounting systems

SharePoint

Microsoft 365

Job description

GxPAssure Ltd. is seeking a Consulting Operations Manager to run the operational engine of the consultancy, supporting the CEO and client teams.

The role focuses on contract development, onboarding, scheduling, and travel logistics for a network of consultants in the pharma quality and compliance space. The position is remote/home-based across the UK with occasional travel, a 12-month fixed-term contract with potential to convert to permanent, and a salary of £35,000–£40,000 depending on