Construction Office Administrator

Pace; City of Westminster; On-site; GBP 30,000 - 40,000; Full time

Job summary

A fit out construction company is seeking an Office Administrator / Project Administrator to join their team in Central London. This office-based role involves supporting the Construction team by managing administrative duties, handling purchase orders, and coordinating office responsibilities. Candidates must have experience in the construction industry and strong organizational skills. The position offers an opportunity to work in a dynamic environment with a focus on high-end projects.

Qualifications

• Experience in office administration and project support within the construction industry.
• Strong organisational and multitasking abilities.
• Proficient in managing office supplies and documentation.

Responsibilities

• Provide administrative support to the construction team.
• Prepare and distribute purchase orders.
• Manage office correspondence and reception area.

Skills

Construction experience

Administrative support

Communication skills

Time management

Job description

Overview

A really nice fit out construction company are seeking a Office Administrator / Project Adminstrator to join their great team. The Office Administrator will be office based in Central London working alongside the Construction team delivering high end fit out projects. Must have construction experience.

Responsibilities

• Administrative support to Project Director, Pre-Contract Manager & Construction and Furniture Team
• Preparation and distribution of Purchase Orders
• Collating Purchase Orders and Subcontractor invoices verification process
• Manage drawing folders/schedules ensure up to date in the SharePoint folders and on site
• Preparation of Site Files & Operation & Maintenance Manuals (O&MMs)
• Temporary staff timesheet management and authorisation
• Management of Client Variation Orders and timely communication with Accounts department
• Office Administration duties
• Managing the reception area, including welcoming visitors
• Managing company correspondence, including phone calls, emails, letters and packages
• Managing inventory of office supplies, including stationery, multimedia equipment and site clothing
• Share office responsibilities with existing Project Administrator
• Assist Founder with diary entries and general Personal Assistant duties