Construction - Document Controller | Limerick

Glanua; United Kingdom; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading construction firm is seeking a Document Controller to manage company and project documentation in line with formal requirements and standards. You will be responsible for document audits, progress reporting, and ensuring compliance with company procedures. Ideal candidates should have a minimum of 5 years of experience in document control and a Level 7 qualification. This role is crucial for facilitating project completion and maintaining high-quality documentation practices.

Qualifications

• Minimum of 5 years of relevant experience in document control or related field.

Responsibilities

• Control and manage company and project documentation.
• Ensure documentation meets formal requirements and standards.
• Produce document progress reports for senior managers.
• Conduct regular reviews and document audits.
• Coordinate document transfer between ACC and EIDA.

Skills

Administration

Analytical

Communications

Computer Literacy

Collaboration

Decision Making

Flexibility

Initiative

Education

Level 7 (incl Diploma & Ordinary Bachelor Degree)

Job description

Map Share/Print

Application Details

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Job Description

The role of the Document Controller is outlined as follows:

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company
• Helping in the planning stages of a specific project
• Ensuring documents are shared at key times to facilitate timely project completion
• Working in an office

Primary Duties and Responsibilities:

• ACC Platform Administration and Document Management – Manage Glanua’s internal ACC workspace, including user access, folder structure, version control, and document management for the project
• EIDA Formal Document Submissions – Create and manage transmittals in EIDA (Client Portal) in line with their SOP for good document management
• EIDA Submittal Management – Process all technical submittals (shop drawings, product data, material submittals, samples) through EIDA
• EIDA Quality Plans and ITP Management – Upload Quality Plans and Inspection Test Plans (ITPs) to EIDA before construction activities begin
• EIDA RFI and NCR Management – Create and manage RFIs (Requests for Information) and NCRs (Non-Conformance Reports) in EIDA
• EIDA Quality Assurance Documentation – Ensure all QA documents are GDP compliant with proper signatures and dates
• ACC to EIDA Document Transfer and Version Control – Coordinate document transfer from ACC (internal) to EIDA (client submission)
• Client Comments Management (EIDA to ACC) – Download any client comments and markups from EIDA, and distribute to the Glanua team via ACC
• EIDA Turnover Package Management – Compile Vendor Turn Over Packages (VTOP), Trade Turn Over Packages (TTOP), and Construction Turn Over Packages (CTOP) in EIDA
• Good Documentation Practices (GDP) Compliance – Ensure all documents meet GDP standards before submission to EIDA
• EIDA User Access and Training Coordination – Coordinate EIDA access requests for Glanua staff through Client Document Control
• Document Control Reporting and Metrics – Generate daily/weekly/monthly document control status reports
• Manage QA procedures and processes ensuring compliance with Glanua company procedures is always maintained
• Report to project teams on non-compliance to company procedures
• Engage with Project Teams to provide upskilling and training on our BIM 360 document management system
• Liaise with the Digital Lead, BIM Coordinators, Design Managers, Project Managers and site staff for all documents submissions
• Provide brief status reports to synopsize project progress

Sector

• Construction

Career Level

• Not Required

Candidate Requirements

Essential

• Minimum Experienced Required (Years): 5
• Minimum Qualification: Level 7 (incl Diploma & Ordinary Bachelor Degree)

Desirable

• Ability Skills: Administration, Analytical, Communications, Computer Literacy
• Competency Skills: Collaboration, Decision Making, Flexibility, Initiative