Conference Project Executive

RX Brasil; Oxford; Sur place; GBP 35 000 - 52 000; Plein temps

Résumé du poste

Elsevier is seeking a Conference Project Executive to manage end-to-end delivery of scientific conferences, coordinating with conference chairs, speakers, suppliers and internal teams. You will handle budgets, timelines and attendee experience across multiple events.

The role requires excellent written English, strong relationship management, and a proactive, detail-oriented approach in a fast-paced environment.

Qualifications

• Proven ability to collaborate with diverse stakeholders.
• Strong written and verbal communication skills.
• Experience coordinating complex events and conferences.

Responsabilités

• Organise end-to-end logistics for multiple conferences.
• Lead conference team and ensure on-time, on-budget delivery.
• Manage budgets, suppliers and stakeholder relationships.
• Travel onsite to conference locations and act as primary contact.

Connaissances

Team player

Multitasking

Written English

Negotiation

Relationship management

Outils

Excel

PowerPoint

Word

Adobe

Description du poste

Are you passionate about delivering high-profile scientific events and creating exceptional experiences for delegates and speakers?Do you thrive in a fast-paced environment where organisation, relationship management, and attention to detail are key to success?About our TeamElsevier is a global information analytics company that helps institutions and professionals progress science, advance healthcare and improve performance for the benefit of humanity. We serve the research, academic, and clinical communities through the application of technology and analytics to content. Our portfolio of solutions brings together extensive Scientific, Technical and Medical content, powerful analytics, and technologies. We help our corporate customers, R&D professionals, engineers, scientists, and commercial marketing leaders, to innovate and commercialize ideas, products, and processes.About the RoleAs a Conference Project Executive, you will be responsible for managing the end-to-end delivery of scientific conferences, ensuring every event is executed to a high standard. You will work closely with external conference chairs, keynote speakers, suppliers, and internal stakeholders, coordinating multiple projects simultaneously while maintaining budgets, timelines, and ultimately delivering an exceptional attendee experiences.ResponsibilitiesOrganise the end-to-end logistics of up to 5 Elsevier conferencesLead the conference team through the conference process, ensuring the entire team is working to time and to budgetCoordinate a variety of projects/tasks running simultaneously and make decisions when necessaryManage event budgets and supplier relationships to ensure that a successful conference is plannedBuild effective relationships with internal & external stakeholdersTravel onsite to the conference location and deliver the event, being the primary point on contact for the event deliveryProduce final reports, accounts and wrap ups for each eventRequirementsExcellent team player with the ability to adapt communication to a variety of audiences and delegate tasks effectivelyAbility to multitask and work well under pressureAble to use discretion and initiative to achieve objectivesDiplomatic in dealing with sometimes difficult customersExcellent written English and strong writing skillsStrong ability to recognise priorities and manage competing demandsStrong commercial awareness, negotiation, and relationship management skillsExperience working in a conference and/or exhibition environment, including event budget management; knowledge of the scientific publication process and basic IT skills (Excel, PowerPoint, Word, Adobe) are advantageousWork in a Way That Works for YouWe promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance, and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.Working PatternWorking flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive.About the BusinessA global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world's grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location.We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.Criminals may pose as recruiters asking for money or personal information. We never request money or banking details from job applicants. Learn more about spotting and avoiding scams here .Please read our Candidate Privacy Policy .We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.USA Job Seekers:EEO Know Your Rights .