Conference Co-ordinator

NOVOTEL; Leeds; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading hotel chain in Leeds is seeking an experienced Conference Co-ordinator to join their dynamic team. The successful candidate will handle all aspects of conference planning, from logistics to vendor management, ensuring that each event is executed flawlessly. Candidates must be highly organized with strong budgeting and negotiation skills, along with an ability to manage multiple tasks efficiently. This role presents a great opportunity in a vibrant work environment with growth potential.

Qualifications

• Highly organised with experience in event planning.
• Strong negotiation skills for dealing with vendors.
• Ability to manage budgets and logistics effectively.

Responsibilities

• Plan and manage conference logistics.
• Develop project timelines to meet deadlines.
• Create and monitor conference budgets.

Job description

Overview

We are seeking an experienced and highly organised full time Conference Co-ordinator to join our dynamic team in Leeds, United Kingdom. As a Conference Co-ordinator, you will be responsible for planning, organising, and executing successful conferences and events for our organisation and clients.

Responsibilities

• Plan and manage all aspects of conference logistics, including venue selection, catering, audio visual equipment, and accommodation
• Develop and maintain detailed project timelines, ensuring all deadlines are met
• Create and manage conference budgets, monitoring expenses and identifying cost-saving opportunities
• Negotiate contracts with vendors and suppliers to secure the best possible terms
• Coordinate with speakers, attendees, and sponsors to ensure their needs are met
• Manage on-site operations during conferences, overseeing staff and volunteers
• Analyse post-event feedback and prepare comprehensive reports for stakeholders
• Maintain accurate records of all conference-related activities and communications
• Stay up-to-date with industry trends and best practices in conference planning

Additional Information

• Follow the standards and performance outlined during training and in the departmental service procedures manual. Complete all tasks within the shift to these standards.
• Sug gest any improvements that could be made to existing services or procedures.
• Attend training programmes and meetings as directed to constantly improve skills and knowledge.
• Follow the expectations and guidelines in the Accor Employee Handbook.
• Do not divulge Hotel or guest information either during or after employment with the hotel / Accor.