Compliance Manager (Fire Lead) – AR

Carrington Blake Recruitment; Worcester; Hybrid; GBP 45,000 - 60,000; Full time

Job summary

A reputable recruitment agency seeks a Fire Compliance Manager based in Worcester, UK. The role requires overseeing fire safety management for various premises, conducting risk assessments, and ensuring compliance with regulations. Candidates must have substantial experience with large-scale Fire contracts and hold relevant qualifications. Excellent communication and leadership skills are essential. This position offers a competitive salary and professional development opportunities.

Benefits

Professional development opportunities

Competitive salary

Qualifications

• Substantial experience managing large-scale Fire Contracts.
• Expert knowledge of RRFO 2005 and compliance regulations.
• Proven ability to lead internal and external teams.

Responsibilities

• Manage and oversee Fire compliance across all relevant premises.
• Conduct and coordinate Fire risk assessments and reviews.
• Liaise with stakeholders regarding Fire compliance issues.

Skills

Customer Focus

Proactive problem-solving

Leadership

Excellent communication

Negotiation skills

Education

Level 6 qualification or equivalent

Diploma in Fire Safety

Tools

Fire risk assessment tools

Project Management software

Job description

Overview

JOB DESCRIPTION

Our People Values:

• Customer Focus – Ensure delivery of a high-quality service which meet the needs of customers.
• Can Do Culture – Be proactive to achieve excellence, finding solutions and creative ways of working.
• Freedom within Boundaries – Make constructive change through cohesive decision making, ensuring services are responsive.

Purpose of job

• To orchestrate, administer and manage a program of Fire compliance that complies fully with the requirements of The Regulatory Reform (Fire Safety) Order 2005, and to ensure that WCC Corporate and Maintained School premises are sustained in a safe condition that negates or minimises risk in so far as is reasonably practicable for the Council as principal duty holder
• To act as the qualified, competent person and principal point of contact on all matters of Fire compliance across the WCC Corporate and Maintained School portfolio
• To monitor, report, advise and support schools staff in their delivery of other non-Fire statutory compliances across those premises in the Maintained School Portfolio for which you are responsible
• To ensure a plan of ongoing Fire risk assessments and Fire risk assessment reviews are carried out at the recommended intervals, that any remedial actions arising are addressed in a risk based and timely manner, and that appropriate records are maintained
• To co-ordinate Fire compliance and construction activity to ensure that the requirements of the Councils Fire policy and management are observed
• To measure service providers performance against associated KPIs and other performance related targets and requirements, and to address any under-performance accordingly
• To undertake the role of Responsible Person Fire as per the requirements of the WCC Fire policy
• To prepare detailed financial and performance related bids, reports and schedules of work and to present or convey these to senior managers, heads of department, directors, contractors and stakeholders
• To provide specialist support and training to WCC staff engaged in the management of Fire

Main Activities & Responsibilities

• Manage, monitor and review the implementation of the WCC Fire Policy/Strategy, Service Procedures and Risk Assessment control measures
• Maintain an up-to-date schedule of Fire risk affected premises for both Corporate and Maintained Schools, and ensure that a comprehensive database of current asset data and risk information is maintained
• Manage the timely delivery and quality assure at Corporate and Maintained School premises, all Fire task, including but not limited to, new Fire risk assessments where necessary, Fire risk assessment reviews, Fire door inspections and weekly Fire checks
• At Corporate premises, manage and program the risk based and timely delivery of all physical remedial works and management actions arising from Fire risk assessment
• At Maintained School premises inform, monitor and review the risk based and timely delivery of all physical remedial works and management actions arising from Fire risk assessment
• For Corporate sites, work closely with the Project Management team and any other Fire related external resource to ensure that Fire compliance is considered, implemented and manged effectively throughout the lifecycle of the project
• Across the portfolio, inform, manage and monitor Contractors in their competency, H&S compliance and the effective delivery of surveying and consultancy including Fire Strategy and Fire Compartmentation planning and advice
• At all premises manage and investigate any incidents of Fire outbreak, liaising with stakeholders, management and external agencies as required
• For all properties maintain detailed, accurate and up to date records of risk assessments and the discharging of actions arising, so as to be able to produce real time management reports and position statements
• Manage and monitor supply chain performance so as to ensure that all relevant KPIs and any other associated performance related targets are maintained or exceeded and to personally address any shortfalls
• Ensure that all staff engaged in the management of Fire hold relevant and up to date qualifications or training
• Across the portfolio, actively assist in the development and delivery of in-house training as and where required
• At Maintained School premises only, in regard to other non-Fire statutory compliance, maintain an up-to-date schedule of each Maintained Schools’ general compliance requirements and delivery against program, and ensure that a comprehensive database of current asset data and risk information is maintained
• At Maintained School premises only, support, advise, assist and liaise as required with those staff responsible for discharging the duty to manage both Fire and non-Fire statutory compliance
• For Maintained School premises in breach of either Fire of general statutory compliance delivery, operate a 3 strike warning system before assuming control of delivery via the WCC FM contract
• To identify, appoint and control input from third party suppliers in accordance with departmental objectives
• To prepare contract briefs and associated contract documentation, including regular progress reports to Key Stakeholders including contract performance, spend to budget and KPIs
• To be responsible for developing and implementing Communication, Procurement, Planning and Finance Plans / KPIs and strategies for each contract (where appropriate)
• To ensure that there is an effective provision of information to, and appropriate consultation with, Members, staff, service users and other stakeholders affected by the contracts(s).
• To ensure that adequate procedures are in place to monitor and control the costs, time and quality of any procurement or commissioning process and to be responsible for the total budget for the relevant areas of associated contracts(s)

Generic Accountabilities

• To maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff in their development and training
• To undertake other such duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this job
• To undertake health and safety duties commensurate with the job and/or as detailed in the Directorate’s Health and Safety Policy
• The duties described in this job description must be carried out in a manner which promotes equality of opportunity, dignity and due respect for all employees and service users and is consistent with the Council’s Equality and Diversity Policy
• This post meets Regulated Activity (as defined by the Safeguarding Vulnerable Groups Act 2006 as amended by the Protection of Freedoms Act 2012) and is subject to an enhanced Criminal Records Check (Via the Disclosure Barring Service, DBS) and the relevant children and/ adults barred list(s) checks. *Delete if not applicable
• The Code of Practice on the English Language Requirement for Public Sector Workers (the fluency duty) applies to this post. Therefore, an ability to fulfil all spoken aspects of the role with confidence through the medium of English is essential for the post. *Delete if not applicable

PERSON SPECIFICATION

EXPERIENCE

It is essential that the post holder has:

• Substantial experience of managing the mobilisation, development and delivery of large-scale Fire Contracts (typically 100+ diverse premises from HQs to residential) or other appropriate area e.g. construction, property
• Substantial and successful track record in the end-to-end management of major Fire contracts
• Substantial experience of liaison, negotiation, engagement and communication skills including those with a number of key organisations about critical decisions and actions
• Substantial experience of contract management and managing contractors
• Substantial experience of managing statutory compliance performance
• Substantial experience of managing large scale, complex and diverse contracts and projects to successful conclusion within timescale and resource targets
• Significant experience of ensuring H&S compliance within similar working environments
• Significant experience of managing budgets
• Significant experience of disseminating information, pursuing defined action plans and initiating procedures and providing progress reports in order to meet defined objectives
• Significant experience of working within a matrix management environment
• Significant experience of working in a partnership environment

KNOWLEDGE, SKILLS AND ABILITIES

It is essential that the post holder has:

• Expert knowledge of RRFO 2005
• Expert knowledge of associated statutory compliance regulation and legislation
• Expert knowledge of maximising resources and managing budgets effectively in a commercially focussed and financially disciplined environment
• Expert in working credibly with different organisations through partnerships, to deliver complex, high-profile works to tight deadlines
• Expert in working with a variety of service providers and matching their needs and aspirations within an agreed specification
• Proven ability to lead and motivate external and internal teams
• Ability to work well under pressure and to deliver works to strict deadlines
• Pragmatic and analytical approach to problem solving
• Ability to work with sensitivity and within a political environment
• Proven ability to negotiate and influence
• The ability to produce documentation concisely and to a range of audiences
• Strong personal and inter-personal skills including team building, communications, motivation, leadership and the ability to develop and maintain effective partnership working
• Resilient and deals positively with change
• Works flexibly, efficiently and effectively, reducing costs and eliminating waste
• Recognises political context
• Takes ownership of own work area and the development of others
• The ability to plan, budget and programme tasks and work unsupervised and develop and implement new systems
• Committed to excellence
• Strives to build effective working relationships with team members and stakeholders

DESIRABLE

• Experience of working in a local government environment
• An awareness of NEC 3/4 contract process
• Experience of construction, estate management, and building regulation

QUALIFICATIONS/TRAINING & DEVELOPMENT

It is essential that the post holder has:

• A level 6 qualification or equivalent compensatory experience
• Holds current Diploma Fire Safety, or comparable industry recognised qualifications

DESIRABLE QUALIFICATIONS

• Holds a current IOSH or NEBOSH H&S accreditation
• Is aware of local government processes and procedures