Compliance & Data Administrator

Mitie Group plc.; Harpur Hill; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading facilities management company is seeking a Compliance & Data Administrator in Harpur Hill, United Kingdom. The successful candidate will manage compliance documentation, utilize data analytics to enhance maintenance strategies, and conduct audits to ensure regulatory adherence. Ideal applicants will be proficient in Microsoft Excel and demonstrate strong organisational skills. This role offers a chance to drive process improvements and maintain high standards of compliance across various building disciplines.

Qualifications

• Strong understanding of compliance and safety management systems required.
• Excellent organisational skills with attention to detail necessary.
• Experience in process review and implementation expected.

Responsibilities

• Manage compliance documentation and ensure it's efficiently documented.
• Utilize data analytics to flag compliance risks and improve maintenance.
• Conduct audits to provide accurate compliance reports.

Skills

Proficient in Microsoft Excel

Documentation skills

Process improvement

Effective communication

Job description

Overview

Job Title: Compliance & Data Administrator

Role Overview: We are looking for a Facilities Compliance & Data Administrator to ensure compliance is maintained and efficiently documented. The ideal candidate must be proficient in Microsoft Excel and document control systems with a proactive analytical mindset and a focus on continual improvement.

Responsibilities

• Statutory Compliance documentation management: Maintain digital records for all building disciplines, such as fire safety, water hygiene (L8), gas, and electrical certifications.
• Facilities Data Analytics: Transition from reactive to proactive maintenance by leveraging data to identify anomalies in building performance and equipment lifecycles.
• Reporting & Validation: Perform audits of site data to provide leadership with accurate, real-time reports on the estate's compliance status.
• Risk Mitigation: Use trend analysis to proactively flag non-compliance risks, ensuring all sites meet HSE and industry standards.
• Process & System Improvement: Lead initiatives to improve efficiency and modernise site systems, including enhanced use of audit tools, the development of advanced Excel tools, and the scheduling of document reviews.
• Streamline internal processes to improve data accuracy, accessibility, and compliance tracking.
• Maintain and update trackers, ensuring service reports are reviewed, filed, and actioned.

Qualifications & Skills

• Willing to develop a strong understanding of compliance and safety management systems.
• Excellent organisational and documentation skills with attention to detail.
• Skilled in process review, improvement, and implementation.
• Effective communicator with both client and internal stakeholders.
• Supported a positive safety culture through proactive engagement and training management.